Direct message the job poster from American School of BrasiliaHuman Resources Coordinator at the American School of BrasiliaPOSITION: Operations and Finance CoordinatorWORKING HOURS: Monday to Friday, 7:45 am - 4:45 pm, with a one-hour lunch breakREPORTS TO: Business DirectorTERMS OF EMPLOYMENT: This is a full-time positionPOSITION OVERVIEW:The Operations and Finance Coordinator is responsible for overseeing and streamlining the financial and operational activities of the American School of Brasília (EAB), ensuring efficiency, compliance, and alignment with the school’s strategic objectives. This role includes leadership of cross-functional teams, financial planning, procurement oversight, and people management to support a high-performing and service-oriented culture. The coordinator works closely with school leadership, faculty, staff, and external partners to support EAB's mission and strategic objectives.JOB REQUIREMENTS:Education and ExperienceB.A. in Finance, Business Administration, or a related field.Minimum of three years of professional experience in financial management and operations, preferably within an educational or non-profit setting.Fluency in English and Portuguese (additional languages are a plus).Technical SkillsProficiency in ERP systems (e.G., TOTVS RM), including the ability to navigate, input, and extract data effectively.Proficiency in financial software, Microsoft Office Suite, and Database administration is highly desirable.Proficiency in financial reporting and analytics tools, such as advanced Excel or Business Intelligence tools, is highly desirable.Strong organizational, communication, and computer skills.Strong analytical and problem-solving skills.Keen attention to detail and the ability to work independently.Excellent prioritization and time management skills to handle multiple tasks and expectations effectively.Ability to communicate articulately and efficiently with diverse stakeholders within the organization.Ability to thrive in a collaborative work environment with a diverse and international community.Leadership and team development.Conflict resolution and performance feedback.Delegation and goal setting.Emotional intelligence and communication.FlexibilityAvailability for flexible working hours, including occasional evening and weekend work, as needed.DUTIES AND RESPONSIBILITIES:Manage daily financial operations, including bookkeeping, budgeting, payroll, expense control, accounts payable and receivable.Prepare and analyze financial reports for the Business Director and the Admissions Department.Ensure tax and regulatory compliance with Brazilian laws and internal policies.Administer the billing process for extracurricular activities throughout the school year.Prepare and issue monthly management reports, including revenue and student data.Operational OversightSupervise procurement processes and vendor relations to ensure cost-effectiveness and quality.Oversee security operations, ensuring a safe and functional learning environment.Lead the evaluation and optimization of operational processes, using data to drive decisions.Coordinate compliance with audits, internal controls, and risk mitigation efforts.Reporting and AnalysisGenerate financial and management reports as requested by various departments.Assist in producing monthly financial analyses to inform decision-making.Monitor and update accounts reconciliations to ensure accuracy.People ManagementLead and manage multidisciplinary teams across Finance, Supply Chain, Security, and IT/Management Systems.Define team goals, delegate responsibilities, provide coaching, and conduct performance evaluations.Promote a positive work environment through transparent communication, professional development, and accountability.Support change management initiatives and help staff adapt to new processes and tools.Stakeholder EngagementAct as a bridge between school leadership, external partners, and internal departments.Provide clear, service-oriented communication to staff, vendors, and the school community.Other ResponsibilitiesSupport the Business Director with any additional tasks as requested.Builds Positive Interpersonal Relationships:Promotes positive interactions among students, parents, faculty and staff who have differing cultural, linguistic, and national backgrounds.Fosters a sense of identity and pride in EAB among students, parents, faculty, and colleagues.Maintains an open attitude toward new ideas.Collaborates with a wide range of divisional and school wide teams.Ongoing Professional Growth:Continuously seeks opportunities to enhance financial knowledge and skills, applying new insights to improve practices.Participates in relevant training, workshops, and professional development programs.Shares expertise and financial insights with colleagues to promote team growth.Sets clear professional development goals, takes advantage of learning opportunities, and stays updated on industry best practices.Responsibilities mentioned in this Job Description are not limited to the above, and the employee may be required to perform other related activities as assigned that will contribute to the success of their Area/Division.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionManagement and ManufacturingIndustriesPrimary and Secondary EducationReferrals increase your chances of interviewing at American School of Brasilia by 2xSign in to set job alerts for “Operations Coordinator” roles.ASSISTENTE OPERACIONAL (R$ 1.200,00) - 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