Assistente Administrativo - With companies in Brazil, Chile, Mexico, and South Africa, Woodgrove has built a reputation based on quality, performance, and safety. The company is entrepreneurial, dynamic and our team are driven to succeed. We are looking for like-minded individuals that want to be part of a transformational business. Role SummaryThe position has the general responsibility of supporting administrative tasks to ensure the support and assistance to ensure the smooth functioning of the organization and/or executive''s officeEssential ResponsibilitiesOffice Support:- Maintain level of office supplies and filing systems, and ensure that the office environment is organized and well-maintained. - Procure office supplies. - On-boarding new hires, providing access to admin-controlled tools and basic training. - Off-boarding employees (system task) when necessary. Scheduling and Calendar Management and communication:- Organize meetings by scheduling meeting rooms and enabling resources as needed food and the meeting requires as such, conferences. - Coordinating office events. - Draft various documents, including memo presentations as needed, under approval. - Share internal communication, under approval. - Support the travel team when needed. Data and Information Management:- Create projects and update budgets in ActiTime as needed. - Run weekly report of the company hours and road bonus and lieu days. - Maintain ActiTime updated at every change of information (time off, scheduled work hours, start/end date)- Maintain employee information updated in the portal (role, department, manager, personal information)- Allocate time off in ActiTime and Monday. - Manage KPI report (monthly: update the report, remind all employees to check it, remind managers of technical KPls deductions). - Make sure that time off and sick days balance in the portal and on ActiTime match. - Keep insight list updated. Technology and Office Equipment:- Identify the need of office equipment and peripheral items for new hires, such as computers. Confidentiality and Discretion:- The position handles sensitive information and must exercise confidentiality and discretion when dealing with confidential documents, personnel matters, or privileged information. Applications must be submitted in English to woodgrove-jobs@woodgrovetech. comqualifications/Requirements- Education: Business, Engineering, or related courses. - English Advanced- Knowledge in excel- Proactivity- Good organizational skills and communication skills