About Us
We are a leading provider of energy efficient, innovative equipment, instrumentation, and process control systems to the global mining industry. With companies in Brazil, Chile, Mexico, and South Africa, Woodgrove has built a reputation based on quality, performance, and safety. The company is entrepreneurial, dynamic and our team are driven to succeed. We are looking for like-minded individuals that want to be part of a transformational business.
Role Summary
The position has the general responsibility of supporting administrative tasks to ensure the support and assistance to ensure the smooth functioning of the organization and/or executive's office
Essential Responsibilities
Office Support:
- Maintain level of office supplies and filing systems, and ensure that the office environment is organized and well-maintained.
- Procure office supplies.
- On-boarding new hires, providing access to admin-controlled tools and basic training.
- Off-boarding employees (system task) when necessary.
Scheduling and Calendar Management and communication:
- Organize meetings by scheduling meeting rooms and enabling resources as needed food and the meeting requires as such, conferences.
- Coordinating office events.
- Draft various documents, including memo presentations as needed, under approval.
- Share internal communication, under approval.
- Support the travel team when needed.
Data and Information Management:
- Create projects and update budgets in ActiTime as needed.
- Run weekly report of the company hours and road bonus and lieu days.
- Maintain ActiTime updated at every change of information (time off, scheduled work hours, start/end date)
- Maintain employee information updated in the portal (role, department, manager, personal information)
- Allocate time off in ActiTime and Monday.
- Manage KPI report (monthly: update the report, remind all employees to check it, remind managers of technical KPls deductions).
- Make sure that time off and sick days balance in the portal and on ActiTime match.
- Keep insight list updated.
Technology and Office Equipment:
- Identify the need of office equipment and peripheral items for new hires, such as computers.
Confidentiality and Discretion:
- The position handles sensitive information and must exercise confidentiality and discretion when dealing with confidential documents, personnel matters, or privileged information.
Applications must be submitted in English to woodgrove-jobs@woodgrovetech.com
Qualifications/Requirements
- Education: Business, Engineering, or related courses.
- English – Advanced
- Knowledge in excel
- Proactivity
- Good organizational skills and communication skills