Join to apply for the Executive Operations Assistant role at Ottomatik.ioJoin to apply for the Executive Operations Assistant role at Ottomatik.ioHi there! We are South and our client is looking for an Executive Operations Assistant!Note To ApplicantsEligibility: This position is open to candidates residing in Latin America.Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.About The RoleJoin a fast-paced and creative global team focused on educating and empowering electronic music artists to improve their productivity, visibility, and production quality, helping them sign contracts faster and grow their careers. As we prepare for a major relaunch of our digital platform and two high-energy retreats in Ibiza, we’re looking for a tech-savvy Executive Operations Assistant to help us build scalable systems and support our expanding operations.This is a full-time remote role that requires strong organizational and technical skills, fluent English, and evening availability.Key ResponsibilitiesExecutive & Operational SupportSupport the CEO with daily administrative and strategic tasks.Coordinate with remote teams across LATAM, the US, and Europe.Help shape and maintain internal systems, SOPs, and workflows.Systems & Tech ManagementManage CRM tools and customer journey automations.Upload and manage course content; assist with editing and webinar setup.Leverage tools like Kajabi, Notion, Airtable, and Slack to streamline operations.Customer Experience & CommunityProvide responsive and empathetic customer support for both the music education business and a related wellness supplement brand.Support online community engagement and contribute to US market-facing initiatives.RequirementsFluent in English (spoken and written); confident communicator.Highly self-managed, proactive, and solution-oriented.Comfortable using AI tools, tech platforms, and automation systems.Experience in online education, membership programs, or digital business ops.Based in Latin America with availability from 12 - 4pm CEST (7 - 11am ARG) 5 - 9pm CEST (12 - 4pm ARG).Bonus Points If You HaveExperience in the music industry, wellness, or coaching spaces.Familiarity with platforms like Kajabi, Notion, Airtable, Slack, or Zoom.Background in customer support, logistics, or e-commerce fulfillment.Why Join Us?Remote & Flexible: Work from anywhere with a dynamic, creative team.Growth Opportunity: Play a key role in building systems that scale.Creative Environment: Collaborate directly with a visionary founder.High-Impact Role: Shape the future of how music artists learn, grow, and succeed.If you're detail-driven, tech-savvy, and thrive behind the scenes, we’d love to hear from you. Apply now and be part of our relaunch journey!Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionManagementReferrals increase your chances of interviewing at Ottomatik.io by 2xSign in to set job alerts for “Operations Assistant” roles.Remote Administrative Assistant – Operations & Research SupportGreater Buenos Aires $600.00-$800.00 1 month agoRemote Administrative Assistant – Operations & Research FocusCommercial Operations Manager / Associate ManagerExecutive Assistant to CEO/ Operations ManagerWe’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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