Job Title: Financial Operations Specialist
We are seeking a skilled and detail-oriented professional to join our team as a Financial Operations Specialist. This role will be responsible for managing the full accounts receivable and payable cycles, including receiving and processing client agreements, generating and sending invoices, and maintaining accurate records.
* Key Responsibilities:
* Manage the full accounts receivable cycle: receive and process client agreements, generate and send 10–20 invoices weekly, maintain AR schedule and support collections
* Oversee the full accounts payable cycle: receive and process vendor bills, route invoices for approval, dispute or follow up on payments when necessary
* Perform weekly bank reconciliations, assist with credit card and expense report reconciliation
Required Skills and Qualifications:
* Proficient in English (written and verbal)
* Proven experience in accounting and month-end close processes
* Strong proficiency in QuickBooks Online and Excel
* Familiarity with Bill.com is a plus
* Excellent attention to detail and organizational skills
* Ability to work independently and communicate effectively across teams
Benefits:
* Approximately 20 hours per week
* Availability required 3 times per week between 10:00 AM and 3:00 PM Pacific Time during the initial ramp-up period
* Post ramp-up: availability 1–2 times per week during the same hours
About the Role:
* This role will report directly to the Controller and will be fully remote
* The ideal candidate will be experienced in QuickBooks Online (QBO), Excel, and all core aspects of monthly accounting close processes
* Candidates must have excellent communication skills and the ability to work independently