Role Summary
The Regional / Senior Artwork Project Manager is responsible for managing the end-to-end artwork development process (brief → final release) for packaging and labeling components within the region. This role ensures timely delivery of high-quality, compliant artwork by coordinating cross-functional teams and external vendors, while driving process improvements and maintaining operational excellence. This role combines hands-on execution with team supervision.
Key Responsibilities:
* Manage the end-to-end artwork development process from initiation through approval and release, ensuring timely delivery of high-quality labeling components.
* Act as the primary liaison between PMO, Regulatory Affairs, Marketing, Packaging, Quality, Supply Chain, and external vendors/agencies.
* Validate briefs for accuracy and completeness;
collaborate with cross-functional teams to resolve discrepancies.
* Oversee timelines, resource planning, and progress tracking for multiple concurrent labeling projects.
* Coordinate review and approval of labeling content and artwork in internal systems, ensuring compliance with regulatory, legal, and corporate standards.
* Drive process improvements related to artwork development, approval workflows, and digital tools.
* Investigate Root Cause Analyses (RCAs) and implement Corrective and Preventive Actions (CAPA) as needed.
* Maintain artwork issue logs and attend escalation meetings to provide updates.
* Identify inefficiencies and escalate to Hub Leads when required.
* Participate in content lock meetings to ensure stakeholder alignment.
* Manage Veraciti system-related issues and escalate appropriately.
* Suggest and implement technology solutions for artwork and labeling processes.
* Create, update, and maintain training documentation for systems and processes.
* Supervise Artwork Controllers to ensure task completion and provide support during peak periods.
* Onboard new hires on artwork management systems and end-to-end processes;
conduct quarterly refreshers on best practices.
* Provide guidance on escalation channels and support SMEs, Artwork Process Leads, Vendors, and Hub Leads with artwork production deployment.
* Track and follow up on action items from cross-functional meetings.
* Communicate project status, risks, and milestones consistently to stakeholders.
* Attend regional project meetings (Kick-off, Overview, Alignment, Technical with Printer) and provide updates.
* Share project insights for dashboards and analytics;
contribute to KPI reviews and compliance initiatives.
* Gather requirements for new regional jobs and assess resources requirements and provide job quotations when required.
* Conduct design-to-press color management assessments and feasibility consultations.
* Monitor and maintain regional project timelines and costs;
anticipate and resolve roadblocks.
* Address process and executional quality issues;
support system and process improvements.
* Manage ad-hoc artwork-related requests and cascade process/system communications.
Qualifications & Experience:
* Bachelor’s degree in Life Sciences, Business, Packaging Technology, or related field;
* 10+ years in labeling design, proofreading, coordination, regulatory, packaging, and project management within consumer health, pharmaceutical, or medical device industries.
* Strong knowledge of global regulatory requirements for product labeling and packaging.
* Proven ability to manage multiple projects and cross-functional teams in a deadline-driven environment.
* Hands-on experience with PLM and electronic artwork systems (e.G., Agile, GLAMS, Loftware, Veraciti, Veeva).
* Expertise in Adobe Creative Suite (Illustrator, InDesign, Photoshop, Acrobat Pro).
* Familiarity with pre-press and print processes (CMYK, Pantone, dielines, bleed, etc.).
* Skilled in proofreading tools (e.G., TVT, GlobalVision, InformCC) and regulatory content validation.
* Six Sigma Green Belt certification or equivalent experience in continuous improvement.
* Excellent communication, problem-solving, and organizational skills.
* PMP certification or formal project management training is a plus.