Administrative Coordinator Job Description
The primary function of this role is to provide administrative and customer service support. This will involve coordinating schedules, maintaining communication with internal and external teams, and managing tasks in a dynamic environment.
This includes calendar management, email organization, task tracking using project management tools, documentation preparation, meeting note-taking, and digital file maintenance.
* Calendar Management: Scheduling, meetings booking, and calendar updates are essential duties of the job.
* Email Management: Reviewing, prioritizing, and professionally organizing emails are crucial for success in this role.
* Task Tracking: Monitoring tasks and deadlines is vital, utilizing project management tools as necessary.
* Documentation: Preparing reports, taking meeting notes, and maintaining organized digital files are key responsibilities.
* Customer Support: Providing timely and effective assistance to clients and internal teams via email, chat, or phone when needed.
* Research Assistance: Supporting colleagues by gathering relevant information and summarizing findings on an as-required basis.
* General Administration: Assisting with ad-hoc administrative tasks assigned by supervisors or team leaders.
Working effectively within a team and providing excellent customer service skills are key to success in this position.