About the job
Our purpose
ecoPortal health and safety engagement software helps organisations amplify workplace safety. We give leaders the data they need to create awe-inspiring safety cultures that ignite their team’s potential.
Engaged teams are the beating heart of industry-leading, odds-defying workplaces, and we’re committed to helping clients achieve that.
Our mission is simple: create engaged cultures and healthier environments for all.
Who we are
We’re a real Kiwi tech success story, built from the ground up with a vision of transforming the health and safety industry as we know it.
Through our years, we’re anchored by our commitment to championing people. That commitment begins from the ground up—with our own team.
Our team culture is an organic creation built by our people, for our people. Differences are celebrated here, and we firmly believe that our diverse lived experiences work together to make us stronger as a whole.
The Opportunity
The Event Operations Specialist provides hands-on support in the planning and delivery of ecoPortal’s sponsored and community events. Working closely with the Events Manager, Events Operations Specialist, Events Co-ordinator, and the wider Marketing team, this role helps ensure events are well-organised, engaging, and run smoothly from start to finish.
By seamlessly overseeing all aspects of event coordination—from initial planning through to post-event analysis—this specialist will play a pivotal role in solidifying and expanding ecoPortal’s influence and engagement globally.
This is a mid- senior role and would suit someone who is passionate about events, is unflappable in the face of multiple competing priorities, has the willingness to jump in and take charge of a large portfolio of events with a cool, calm head.
Key responsibilities
Event Management
* Plan and execute successful sponsored events in NZ, AU and UK/EU. Full end-to-end management including but not limited to trade shows, conferences, lunches/dinner, awards.
* Event management includes third party liaison, run pre-event briefings, manage swag, budgeting, logistics, and post-event analysis.
* Execute full event debriefs at the conclusion of each event, and disseminate thai information to appropriate stakeholders for consideration. And, make recommendations for improvements and future attendance.
* Collaborate with the Sales team for pre and event follow up and communications.
* Work closely with the content and creative teams on all event related comms, branding, promotion, collateral and associated marketing.
* Collaborate with cross-functional teams (sales, customer success, marketing, and product) to ensure events align with overall business objectives and provide value to attendees.
* Evaluate the success of events and report on key metrics, including attendance, lead generation, pipeline contribution, and ROI.
Community Engagement and Activation
* Alongside the Head of Events, research the best H&S events in our target regions and recommend future events.
* Lead ecoPortal's involvement in health and safety networks, infiltrating key communities, where applicable, attending industry gatherings, and establishing partnerships to strengthen ecoPortal’s reputation and presence.
* Seek out bespoke opportunities for ecoPortal to participate in local, intimate, and partner industry events to increase brand awareness.
* Develop and manage relationships with our prospects, customers and those in the Health and Safety industry and build a sense of community within ecoPortal’s customer base.
* Develop and manage relationships with industry influencers, thought leaders, event organisers, and industry professional organisations.
Qualifications & Experience
* A willingness and a passion to jump in and enjoy the sometimes hectic and unpredictable nature of events!
* A Bachelor's degree in a suitable field (this may include, but is not limited to these majors) - Business, Marketing/Events, Management, Communications.
* A minimum of 3 years experience in business events design and execution
* Very strong organisational skills, you will be dealign with multiple events at any one time and this means you'll need to be an admin wizard.
* Excellent attention to detail. Managing events across such a busy event calendar means honing in on details, and ensuring all your ducks are in line to ensure smooth execution.
* Clear and confident communication skills, both written and verbal. With lots of balls in the air it's important that you know how to stay cool and calm, and focused on the task at hand.
* Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
* A proactive, can-do attitude with a willingness to take initiative. This is a senior role - and the expectation is that you'll be able to take ownership of a certain portion of events + mentor and guide others in the team who are more junior.
* Team player with strong interpersonal skills and a customer-first approach.
* Previous experience in events, customer service, or marketing is an advantage.
* Comfortable using Google Workspace (Sheets and docs, and familiarity with marketing tools like Trello and Hubspot a bonus).
Perks & Benefits:
We hope that you're excited by the possibilities that come with working at ecoPortal! In addition to our welcoming and diverse culture, we also offer these fun perks and benefits.
🏝 37-Hour Work Week & Flexible Working: We prioritise work-life balance by offering a 37-hour workweek and flexible working arrangements. Some of your working hours will be aligned with the New Zealand time zone to ensure collaboration with the team.
⛺️ Generous Annual Leave
🎂 Birthday Perk: You get to take your birthday off! If it falls on a weekend, you can choose a day close to your birthday to celebrate. Milestone Birthdays are celebrated extra special with ecoPortal.
🌟 End-of-Year Celebration: Enter the draw for a chance to join the team at ecoPortal HQ in New Zealand for our epic end-of-year celebrations! The longer you’ve been with eP, the more entries you get. We've got flights, accommodation, and meals all covered while you’re here. ✈️🏠🍽️ 🎉
👓 Professional Development: ecoPortal offer financial assistance for Business English Language Courses, apps, or training.
❤️ 🩹 Wellness Support: To support your mental health and overall wellbeing, we offer reimbursements for professional mental health assistance.
😄 Workplace Enjoyment: We believe in fostering a positive, engaged, and diverse team through various social activities. Enjoy virtual social events and company-wide activations with the ecoPortal HQ team in NZ and our global offshore team.
What now?
It’s time to introduce yourself! We want to hear from you. Please upload your resume, cover letter, and any other information, documents (including your transcript) and links that will help you stand out.
Find out more about. ecoPortal is an equal opportunity employer.