Role Purpose: Provide administrative support to facilitate financial analysis and reporting. Assist with research components of larger projects to facilitate forecasting, quarterly reviews, budgeting, and operational decision-making activities.Key Accountabilities:Invoice Processing: Receiving, reviewing, and recording supplier invoices to ensure they match purchase orders and receipts.Payment Processing: Scheduling and issuing payments to vendors and suppliers within agreed terms, often through checks, electronic transfers, or other methods.Vendor Management: Maintaining accurate records of supplier contact details, payment terms, and account balances.Expense Tracking: Monitoring and categorizing expenses to help with budgeting and financial planning.Internal Controls: Ensuring proper authorization, fraud prevention, and compliance with company policies and regulations.Reconciliation: Matching AP ledger balances with vendor statements and the general ledger to ensure accuracy.Running and distributing routine queries and assisting with research components of larger projects.Performing administrative support duties such as answering inquiries, acting as liaison, composing correspondence, filing documents, and assisting in procurement planning.Communication Handling: Answering phones, responding to emails, and managing correspondence.Support Services: Assisting departments with filing, copying, scanning, and mail distribution.Key Skills & Experiences:Education: Associate degree or equivalent experience.Experience: Typically 2 years in administrative roles involving financial analysis.Technical Skills: Knowledge of financial principles, good computer skills including databases/data warehouses.Soft Skills: Organizational, problem-solving, interpersonal, and communication skills.Additional Information: This is a hybrid position requiring attendance at the São Paulo office 2 to 3 times per week.Job Details:Seniority Level: Entry levelEmployment Type: Full-timeJob Function: Accounting/Auditing and FinanceIndustry: Travel ArrangementsNote: The job posting appears active; no indications of expiration are present.#J-18808-Ljbffr