ZIVA is hiring on behalf of our internal client,Cumorah Academy, a mission-driven educational institution focused on leadership development and global impact.
We are looking for a proactive and organizedHR & Learning & Development (L&D) Coordinatorto support the success of Cumorah's staff and interns by managing key HR processes and fostering a strong culture of continuous learning.
This role is central to ensuring a smooth employee experience and maintaining efficient operations—from contract administration and system access to internal communication, development planning, mentorship programs, and employee engagement.
Please note: this role does not include recruitment, hiring, or financial responsibilities.
??Key Responsibilities.
System Access & Platform Management
Grant and revoke access to platforms: ClickUp, Hat Rack, Google Workspace (ZIVA & Cumorah), EduMatrix, WhatsApp Groups
Coordinate access setup for interns, advisory couples, and directors
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Contract Administration
Prepare and issue contracts for interns and contractors (U.S.-based and local)
Ensure timely collection and secure storage of signed agreements
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Internal Communications & Meetings
Prepare agendas and updates for Culture Gatherings and All-Hands Meetings
Provide leadership with regular personnel updates (new hires, exits, role changes, etc.)
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Role & Hat Rack Oversight
Create and manage roles in the Hat Rack system
Coordinate role transitions and semester-end updates with supervisors
Train new staff and contribute to remote onboarding resources
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Time-Off & Vacation Tracking
Respond to policy-related questions
Maintain accurate records of employee time-off
Coordinate vacation reporting for Czech-based staff with administrative contacts
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Performance & KPI Management
Distribute, collect, and archive KPI forms for employees and supervisors
Send reminders and ensure timely submissions
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Employee Engagement & Recognition
Organize monthly Hangout Hubs for cross-team connection
Send birthday and milestone messages via email, WhatsApp, or mail
Acknowledge certifications, promotions, life events, and achievements
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Learning & Development Program
Co-create individual onboarding development plans with new hires
Conduct regular check-ins and suggest learning resources (courses, workshops, articles)
Manage monthly mentorship pairings and support session quality
Maintain a centralized learning hub for team-wide access
Recognize employees for completed training, certifications, and growth milestones
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Compliance & HR Program Oversight
Support the implementation of the Employee Bonus Program
Act as liaison for confidential reporting mechanisms (PRASI)
Ensure adherence to internal HR protocols and confidentiality standards
?Ideal QualificationsProven experience in HR coordination, L&D, training, coaching, or educational program management
Excellent organizational and administrative skills with attention to detail
Strong written and verbal communication skills; ability to communicate clearly across cultures
?Fluency in English – C1/C2 level
Confident managing digital tools such as Google Workspace, ClickUp, Notion, and CRM platforms
Ability to work independently while managing multiple workflows and deadlines
Experience supporting onboarding, internal communication, and performance tracking
Passion for people development, continuous learning, and organizational culture-building
Adaptability and sensitivity in international and multicultural settings
Bonus: experience coordinating mentorship programs or managing internal learning platforms
What We OfferA mission-driven, supportive, and values-based remote work environment
The opportunity to design and lead impactful development initiatives
Real influence in shaping team culture and employee experience
Flexibility, autonomy, and collaboration with a diverse international team
A chance to make a meaningful impact in the lives of future global leaders