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Role Description
This is a full‑time on‑site role for an Executive Assistant to the Managing Director. Located in Greater Campinas, the Executive Assistant will be responsible for providing executive administrative assistance, managing the executive's diary, and offering executive support. The role may also include coordinating meetings, handling communications, and assisting with various administrative tasks to ensure the smooth operation of the Managing Director's schedule and responsibilities.
Key responsibilities
Calendar & schedule management
Communication coordination (e.g., emails, phone calls, meetings, correspondences)
Travel & logistics arrangements
Meeting coordination & support
Document & report preparation, handling sensitive and confidential information with the highest levels of discretion and confidentiality
Liaison & stakeholder engagement, event and project support
Translating materials and documents (providing language support during meetings, presentations, including simultaneous interpretation)
Overseeing payment control for Facilities & Utilities bills, including consumption accounts for the office and any other locations on behalf of Corlib (e.g., building maintenance, rental agreements, water, electricity, telephone bills)
These key roles & responsibilities are subject to change according to the evolving needs of the company.
Qualifications
Languages (mandatory): Fluent in Portuguese, Fluent in Chinese, good proficiency in English for professional communication
Fully capable of translating from Chinese to Portuguese
Bachelor's degree or equivalent experience in a related field is a plus
Minimum 2 years experience as Executive Administrative Assistant
Strong communication skills
Excellent organizational and time‑management skills
Proficiency in Microsoft Office Suite and other productivity tools, e.g., Office 365
Highly desirable: proficiency with tools like Jira, Lark, Zoho email, or similar apps
Ability to work independently and handle confidential information
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
Industries
Retail Health and Personal Care Products
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