Elite Administrative Support Specialist
This role is about partnering with the CEOs to scale a creative agency from 50 to 200+ YouTube channels. This is about leveraging the kind that lets both high-output founders stay locked into what only they can do.
The job involves protecting time like it's gold, anticipating needs before they're spoken, and making sure nothing gets in the way of momentum. You create clarity, kill noise, and make speed possible.
You'll be embedded in a culture built on extreme ownership, beyond excellence, proactive curiosity, and mission focus. If you thrive in the details, obsess over outcomes, and move faster than most people think you'll be at home here.
Key Responsibilities
Calendar & Time Management
* Own and manage an evolving set of professional and personal calendars.
* Prioritize meetings, prep logistics, follow up on action items, and ensure time is aligned with highest-leverage opportunities.
* Serve as the CEO's gatekeeper when it comes to how they leverage time.
* Protect strategic blocks and eliminate nonessential time drains.
Communication & Coordination
* Triage emails and Slack messages, draft responses in the CEO's voice, and facilitate alignment with internal and external stakeholders all with clarity and urgency.
* Messages are triaged so only signal (never noise) reaches the CEO's attention.
* Manage communication with clients, team leads, and external partners.
Meeting Support & Execution
* Run point on weekly syncs with the CEOs, ensuring alignment on client operations, team performance, hiring initiatives, and strategic projects.
* Prepare agendas in advance, ensure materials are at-hand, and capture action items that get closed without reminders.
* Attend key meetings to support execution and accountability.
Project Leadership
* Lead or support special projects whether it's the systems, talent acquisition initiatives, or client deliverables.
* Partner on key company initiatives and ensure post-launch follow-through.
* Coordinate across scriptwriters, video editors, client success managers, and pod leads.
Travel & Logistics
* Lead business and personal travel planning with backups, contingencies, and attention to detail that leaves nothing to chance.
* Every trip is prepped with layered contingencies, clear itineraries, and zero details missed.
* Must be available for occasional travel alongside the CEOs, as needed.
Operational Excellence
* From scheduling appointments to operational coordination, responsibilities are managed with the same discipline across the board.
* Step in wherever needed with a proactive mindset and strong sense of ownership – whether the task is personal or professional.
* Willingness to flex occasionally on evenings or weekends, based on what's needed.
* Handle high standards, direct feedback, and shifting targets without drama.
Requirements
Experience
* 3-5+ years in an Executive or Personal Assistant role supporting founders, C-level execs, or high-net-worth individuals (bonus if in family office or high-velocity startups).
* Startup or fast-growth company experience strongly preferred.
Skills
* Elite Communicator.
* Bulletproof Discretion.
* High EQ. Zero Drama.
* Outcome Ownership.
* Hyper-organized with impeccable attention to detail.
* Fast Response Time.
* Integrated but Clear.
* Pressure-Ready.
Benefits
* Flexible Time Off policy & Company Wide Holiday Breaks (we trust you to manage your time and energy).
* Professional development budget for courses, plugins, and creative tools.
* Leadership development program.
* Access to industry-leading tools, plugins, and AI software.
* Clear career progression with transparent promotion criteria.
Core Values
* Extreme Ownership.
* Beyond Excellence.
* Proactive Curiosity.
* Mission Focus.