Podcast Producer (Full-Service Management) – Sofia Health
Full-Time | Remote | Long-Term Role
Sofia Health is looking for a highly organized, detail-oriented Podcast Producer to manage the full production workflow of our weekly interview podcast, Sofia Unfiltered. This role handles guest communication, scheduling, episode preparation, editorial coordination, and project management from pre-production through publishing.
We interview physicians, psychologists, authors, wellness experts, and thought leaders. You must be able to communicate professionally, manage multiple moving pieces, and maintain a calm, supportive tone consistent with our brand.
What You'll Do (Responsibilities) Guest Communication & Outreach Manage all communication with guests from initial outreach to post-episode follow-up
Schedule interviews, send confirmations/reminders, and provide prep materials
Collect bios, headshots, books, links, and required release forms
Draft guest outreach emails and pitch new guests aligned with upcoming content themes
Maintain guest pipeline, schedules, and assets in Notion/Google Drive
Episode Planning & Production Prepare episode briefs and host prep sheets
Attend live recordings (optional but preferred) to track timestamps and notes
Review raw audio/video and provide clear, detailed edit notes to the editor
Restructure episodes when needed for clarity, flow, and narrative arc
Collaborate on episode titles, angles, hooks, and story direction
Choose main promotional clips and quotes for social content
Editing Coordination Send the editor cut notes that are clear, accurate, and time-stamped
Review first edit, request revisions, and ensure quality before publishing
Ensure the final episode reflects brand voice, pacing, clarity, and guest experience
Publishing & Show Management Write compelling show notes, descriptions, summaries, and timestamps
Prepare publishing assets (titles, tags, categories, episode artwork if needed)
Upload weekly episodes to our hosting platform (Spotify for Podcasters or similar)
Track episode performance metrics and maintain publishing calendar
Marketing & Promotion Support Coordinate with the social media team to deliver clips, quotes, and captions
Identify promotional opportunities through guests' audiences
Support the creation of audiograms, reels, and short-form content briefs
Monetization & Growth Assist in creating sponsorship decks and packages
Research relevant brand partners to pitch
Coordinate guest cross-promotion to increase downloads
Identify podcast swaps and collaboration opportunities
Track growth trends and propose strategies to expand reach
Host & Media Outreach (Podcast Guest Booking)
Research aligned podcasts across wellness, entrepreneurship, marketing, leadership, mental health, women's health, lifestyle medicine, and business growth
Create a list of high-quality podcasts suitable for Riley as a guest
Draft personalized podcast pitches in Riley's voice
Send and manage outreach emails to podcast hosts and producers
Track outreach, follow-ups, and confirmed appearances in Notion or a CRM
Coordinate scheduling, prep materials, and talking points
Prepare Riley with a one-sheet, interview brief, and relevant episodes of the host
Identify opportunities for backlinks, newsletter swaps, and co-marketing
Track results and optimize pitches based on acceptance rates
You're a Great Fit If You…
Have real podcast producing experience (required—not entry-level)
Have excellent written English and can write in a warm, professional tone
Are organized and reliable with strong project management skills
Love structure, systems, checklists, and keeping details tight
Can communicate confidently with high-profile guests
Can listen to an episode and identify what needs to be cut for clarity and flow
Are comfortable giving editors detailed, accurate instructions
Enjoy managing timelines, assets, and follow-ups
Can work independently and solve problems proactively
Are calm under pressure and able to meet weekly deadlines
Required Skills & Experience 2+ years experience as a Podcast Producer, Podcast Manager, or similar
Experience working with audio/video editors
Strong writing and communication skills
Ability to review episodes and give editorial direction
Experience managing guests and scheduling interviews
Familiarity with publishing platforms (Spotify for Podcasters, Buzzsprout, etc.)
Strong organizational skills with tools like Notion, Trello, Asana, or Airtable
Comfortable coordinating social media assets
Ability to work in US time zones when needed
Bonus:
Experience with sponsorship outreach or monetization
Background in wellness, psychology, health, or coaching content
Experience producing long-form interview-style shows
Ability to identify clips for short-form video