Podcast Producer Job Summary
This role is responsible for managing the production workflow of our weekly interview podcast, ensuring timely and high-quality delivery of episodes.
Key responsibilities include:
* Guest communication, scheduling, and coordination
* Episode preparation, editorial coordination, and project management
* Scheduling interviews, sending confirmations/reminders, and providing prep materials
* Collecting bios, headshots, books, links, and required release forms
* Drafting guest outreach emails and pitching new guests aligned with upcoming content themes
* Maintaining guest pipeline, schedules, and assets in Notion/Google Drive
The ideal candidate will have 2+ years of experience as a Podcast Producer, Podcast Manager, or similar role. They will be able to communicate professionally, manage multiple moving pieces, and maintain a calm, supportive tone consistent with our brand.
Responsibilities also include preparing episode briefs and host prep sheets, attending live recordings to track timestamps and notes, reviewing raw audio/video and providing clear, detailed edit notes to the editor, and restructuring episodes when needed for clarity, flow, and narrative arc.
Collaboration on episode titles, angles, hooks, and story direction, choosing main promotional clips and quotes for social content, sending editor cut notes that are clear, accurate, and time-stamped, reviewing first edit, requesting revisions, and ensuring quality before publishing, and ensuring the final episode reflects brand voice, pacing, clarity, and guest experience.
Additionally, the role involves writing compelling show notes, descriptions, summaries, and timestamps, preparing publishing assets (titles, tags, categories, episode artwork if needed), uploading weekly episodes to our hosting platform, tracking episode performance metrics and maintaining publishing calendar.
Coordinating with the social media team to deliver clips, quotes, and captions, identifying promotional opportunities through guests' audiences, supporting the creation of audiograms, reels, and short-form content briefs, assisting in creating sponsorship decks and packages, researching relevant brand partners to pitch, coordinating guest cross-promotion to increase downloads, identifying podcast swaps and collaboration opportunities, and tracking growth trends and proposing strategies to expand reach.
We seek a highly organized and detail-oriented individual who can thrive in a fast-paced environment and deliver high-quality results under tight deadlines.