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Administrative Assistant
Highlight Job of the Week
Job Title: Administrative Assistant
Pay Rate: Hourly-based; 2-weekly payments through third-party platforms. Hourly range: 6 - 9 depending on experience. The posted monthly salary range is an average and not a guaranteed offer. Once a rate is offered, it is non-negotiable.
Work Schedule: Schedules vary by position and client; all clients are in the U.S. time zone.
Job Summary:
The Administrative Assistant will provide administrative and customer service support, help coordinate schedules, maintain communication with internal and external teams, and manage tasks in a dynamic environment. The ideal candidate is tech-savvy, detail-oriented, and proactive to support smooth daily operations.
Job Tasks:
* Calendar Management: Organize schedules, book meetings, and keep calendars up to date.
* Email Management: Review, prioritize, and organize emails professionally.
* Task Tracking: Monitor tasks and deadlines using project management tools.
* Documentation: Prepare reports, take meeting notes, and maintain organized digital files.
* Customer Support: Communicate with clients and teams via email, chat, and phone as needed.
* Research Assistance: Support with gathering information and summarizing findings when required.
* General Admin: Assist with ad-hoc administrative and support tasks as assigned.
Qualifications:
* 1 year of related experience and/or a related degree
* Excellent written and verbal communication skills in English
* Ability to excel in a fast-paced environment
* Strong organizational abilities
* Meticulous attention to detail
* Collaborative team spirit
* Commitment to confidentiality
Software:
* WhatsApp
* Asana
* AI tools (flexible)
* Open to other tools as needed
Languages:
* Portuguese mandatory
Next Steps
* Send your easy apply
* We will reach out and send you a form to submit your full application
* Get accepted into our community to access all job offers
* Apply to job offers of your interest
* Start working in your dream job
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