Job Title: Administrative Services / Clerical - Procurement Associate I
Location: 100% Remote (Brazil)
Contract Duration: Estimated 6 months (with possibility of extension)
Start Date: Immediate (training required before full-time employee goes on maternity leave)
Job Description:
Candidates must have a background in Procurement, specifically with direct materials or purchased finished goods (nonwoven products, personal care products, tissue products). This role requires the ability to understand and manage action items within purchased finished goods, including invoicing or payment issues, raw material supply mitigations, and supplier communications. The candidate will work directly with suppliers and vendors, requiring excellent communication skills to excel in this position. Project management experience is a plus.
The role is largely administrative and transactional, requiring proficiency with systems, stakeholder and supplier partnership, and structured record-keeping. Work is primarily associated with supply continuity, order processing, and project execution. Commercial negotiations and contracts will be handled by the Category Manager(s).
Key Responsibilities:
* Purchase Order Troubleshooting: Identify and resolve discrepancies or issues related to purchase orders, including pricing discrepancies, delivery delays, or quality concerns. Collaborate with internal stakeholders and suppliers to address and mitigate issues promptly.
* Supplier Relationship Management: Develop and maintain positive relationships with key suppliers. Communicate effectively to ensure alignment on expectations, performance metrics, and scorecards. Proactively identify opportunities for supplier collaboration and process improvements.
* ERP System Proficiency: Utilize Microsoft Office, SAP, and other ERP systems proficiently to manage procurement activities such as orders, scorecards, and any reporting needed. Experience with Coupa is highly preferred.
* Organizational Skills: Demonstrate strong organizational skills to manage multiple tasks and priorities effectively. Coordinate with cross-functional teams to support project timelines and deliverables, ensuring seamless execution of procurement initiatives.
* Project Management: Apply project management principles to monitor project progress and manage potential risks or issues.
Qualifications:
* Bachelor's degree in Business, Supply Chain, or a related field preferred.
* 2+ years of Tactical Buyer experience required.
* Background in Procurement with direct materials or purchased finished goods (nonwoven products, personal care products, tissue products).
* Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
* Experience with SAP and other ERP systems required.
* Experience with Coupa is highly preferred.
* Strong analytical skills.
* Excellent communication and negotiation abilities.
* Ability to work independently and collaboratively in a remote environment.
* Project management experience is a plus.
Additional Details:
This position is covering for a full-time employee on maternity leave. The ideal candidate must be available to start immediately to allow for adequate training before the current employee begins their leave. The position is estimated for 6 months with the possibility of extension based on business needs.