Job Title:
Administrative Assistant
Location:
Remote (Eastern Time Zone)
Schedule:
9 am - 5 pm EST. Full-time (8 hrs/day)
About the Role
We're looking for a data-driven, highly organized Executive Assistant who excels in spreadsheets, lives in Airtable, and learns fast.
You'll keep operations running smoothly, support light social media tasks, and manage a large portfolio of 1,000+ domains with care and accuracy. This work is data-driven and process-heavy, so excellent English, attention to detail, and quick learning are essential.
Responsibilities:
* Own day-to-day organization across Google Sheets/Excel and Airtable (tracking, cleanup, reporting, dashboards).
* Keep projects moving:
scheduling, reminders, follow-ups, documentation, and process checklists.
* Support social media management (scheduling posts, light copy, basic analytics, coordinating assets.
* Run social media outreach by actively messaging prospects on various social media platforms.
* Manage 1,000+ domains:
maintain inventory, track renewals/auto-renew, handle transfers, liaise with registrars.
* Finding potential buyers of the domains.
* Prepare simple reports and summaries for leadership;
flag risks or anomaliesearly.
* Maintain neat, searchable records and SOPs so the team can find anything quickly.
* Handle confidential information with discretion.
Qualifications:
* C2 English Level:
Excellent written and spoken English;
clear, concise communication.
* Strong skills in Airtable and spreadsheets (filters, lookups, pivot tables, data cleanup).
* Proven organizational chops:
you love checklists, templates, and tidy databases.
* Comfort with domain management concepts (registrars, renewals, WHOIS, DNS).
* Training provided if needed.
* Basic social media know-how (e.G., Buffer/Hootsuite/Meta Business Suite) and simple analytics.
* Tech-savvy and a fast learner, able to pick up new tools and processes quickly.
* 1-3+ years in an EA/Operations/Coordinator role (or equivalent).
* Macbook is required
Payment is in USD.
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