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Job ID: 2622Location: PoncianoCompany: Hedcor, Inc.Department: Administrative Services and Supply Chain ManagementEmployment Type: ProbationaryWork Arrangement: Hybrid
Internal Job Description
Manage Skills
The Administration Specialist is responsible for providing general administration support in relation to Facilities and Office Support Services.
I - Facilities and Services
Monitors activities of Service Providers (Manpower / Janitorial Services) and ensures compliance to agreements. Prepares contract renewal as needed.
Facilitates the implementation of improvements, repairs of office buildings and equipment. Ensures that admin projects are implemented safely, on time, and within budget.
Ensures implementation of regular maintenance of various office equipment (e.g., Aircon, FDAS, Printer/Copier, Emergency Lights) as scheduled and ready to use at all times.
Takes actions on AP Watch Reports for Beckel facilities.
Checks Contractor’s Safety and Health Compliance.
Prepares and checks Occupational and Health Compliance of Project Owners.
Ensures general upkeep of Luzon Plants (list of sites).
Prepares various reports related to OSH, Facilities, PDCI Variance, Monthly Departmental Updates.
II - Office Support Services
Hotel Accreditation (Luzon)
Ocular inspection of Luzon Hotels for accreditation.
Collects and processes requirements for Hotel enrolment.
Mobile Plan / Load Management (Run of River, Sacasun Power, PV Sinag).
Facilitates new plans/load for new assignees.
Coordinates with Smart and assignees on phone plan renewal or expiring contracts.
Coordinates, processes, and handles all Smart concerns.
Ensures payment of all transactions related to scope (Smart Telecom, food establishments, freight, utilities, janitorial services, reimbursements).
Maintains systematic filing of all records, documents, and reports.
Prepares LOA for pickup of food refreshments per request.
Seat and Meeting Room Reservation.
Handles meeting room reservation queries.
Coordinates plant visits and visitor’s orientation, ensuring logistical support.
Receives and forwards external communications to concerned departments.
Minimum Qualifications
Bachelor’s degree, preferably in Civil Engineering or Industrial Engineering.
Facilities Management Certification (preferably).
At least one (1) year of related work experience.
One (1) vacant position available in La Trinidad, Benguet.
Additional Details
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Electric Power Generation
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