Overview
Hi there! We are South and our client is looking for an Executive Assistant (Content & Support to the CEO).
Note To Applicants
Eligibility: This position is open to candidates residing in Latin America.
Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
Note: If you're hired for this role, you may be asked to update your LinkedIn profile.
Job Summary
We are seeking a highly trusted, execution-focused Executive Assistant to work directly with the Founder and President of a global risk advisory firm. This role combines executive operations, systems management, and thought leadership support. The ideal candidate excels at follow-through, organization, and prioritization, while also translating complex ideas into clear, structured, and professional written content.
You will act as a strategic extension of the Founder—ensuring operations run smoothly, priorities move forward, and external communications and materials are consistently polished and aligned with the firm’s voice and standards.
This is a high-impact role suited for someone who is operationally strong, intellectually curious, and comfortable working closely with senior leadership in a fast-paced, globally distributed environment.
Core Responsibilities
Executive Operations & Prioritization
Coordinate meetings with senior executives, partners, regulators, academics, and investors
Manage and triage email and communications, flagging priorities and drafting responses when appropriate
Prepare briefing materials ahead of meetings and track follow-ups and action items
Support day-to-day execution of Founder priorities
Workflow, Systems & Execution
Track tasks, deadlines, and deliverables across multiple initiatives
Maintain and optimize operational systems (Notion, shared drives, trackers)
Ensure documents and materials are well-organized, version-controlled, and easy to access
Proactively follow up with internal and external stakeholders to keep initiatives moving
Thought Leadership & Content Development
Draft first versions of:
Blog posts
LinkedIn posts and thought leadership commentary
Talking points or outlines for articles, panels, and presentations
Convert rough notes, voice memos, or verbal direction into structured drafts
Conduct background research to support content accuracy and relevance
Incorporate edits and feedback efficiently; all final content remains Founder-approved
Materials & Digital Support
Format, proofread, and finalize decks, one-pagers, proposals, and executive correspondence
Support preparation of presentations and executive-facing materials
Schedule and manage LinkedIn and select external communications
Coordinate updates to simple digital assets (bios, event pages, profiles)
Research & Coordination
Conduct targeted research on regulatory developments, industry trends, partners, and events
Support preparation for speaking engagements, publications, and collaborations
Assist with logistics for webinars, executive forums, and international initiatives
Professional Standards
Handle sensitive information with discretion and sound judgment
Represent the firm professionally in all written and external communications
Maintain confidentiality, protect intellectual property, and ensure brand consistency
Key Qualifications
+4 years of experience in operational or virtual assistant roles within a complex work environment.
College degree completed (required)
Strong execution and organizational skills; details do not slip
Experience drafting professional, high-level content under direction (blogs, articles, reports, presentations, etc).
Background or exposure to compliance, legal, risk, governance, policy, finance, or professional services strongly preferred
Comfortable working directly with a Founder and senior-level stakeholders
Self-directed, resourceful, and able to manage ambiguity and shifting priorities
Being proactive or innovative to use basic IA tools to draft content
Technically fluent with tools such as Mailchimp, Google Workspace, Outlook, Zoom, Slack, Notion, LinkedIn, Canva (or similar). Proficiency in Gamma would be nice.
Schedule
Monday to Friday 8 am to 5 pm EST (flexible +/- 2 hs depending on your location).
Compensation
1,500 - 1,800 USD/month
Perks
10 days of PTO per year + US holidays
If this opportunity sounds good to you, send us your resume!
#J-18808-Ljbffr