The Assistant – Accounts Receivable is responsible for supporting day-to-day accounts receivable operations, including invoicing, receipting, customer ledger maintenance, collections follow-up, and reconciliations. The role ensures accuracy of receivable records, timely collections, compliance with company policies and Brazilian statutory requirements, and contributes to healthy cash flow and financial discipline.
Responsabilidades
Accounts Receivable Operations
* Prepare and issue customer invoices accurately and on time based on operational and contractual data.
* Record customer receipts, adjustments, credit notes, and settlements in the accounting system.
* Maintain and update customer accounts receivable ledgers on a regular basis.
* Follow up with customers on outstanding balances to support timely collections.
* Maintain organized supporting documents for all AR transactions.
Reconciliations and Reporting
* Assist in reconciling customer accounts and resolving billing or payment discrepancies.
* Support preparation of accounts receivable aging reports and collection status reports.
* Assist in month-end closing activities related to accounts receivable.
* Verify accuracy of billing data and ensure alignment with contracts and operational records.
* Support audit requirements by providing AR-related schedules and documentation.
Cash Flow and Collections
* Track incoming payments and update collection status regularly.
* Coordinate with internal teams to resolve disputes impacting collections.
* Support cash flow monitoring by highlighting overdue balances and risks.
* Maintain accurate records of advances, deposits, and unapplied receipts.
Compliance and Documentation
* Ensure compliance with internal accounting controls and company policies.
* Support compliance with Brazilian invoicing and financial documentation requirements.
* Maintain AR documentation in an organized and audit-ready manner.
Team and Administrative Support
* Coordinate with Operations, Customer Service, and Commercial teams for billing clarifications.
* Respond to customer and internal queries related to invoices and payments.
* Support the Manager – Finance & Accounts in improving AR processes and controls.
Qualificações
* Bachelor’s degree in Business Administration, or related field.
* 1–2 years of experience in accounts receivable or finance operations.
* Experience working with ERP or accounting systems preferred.
* Basic understanding of invoicing, collections, and reconciliations.
* Experience in shipping, logistics, or service industries is an advantage.
* Portuguese – Fluent (required).
* English – Working proficiency (preferred).