Project Coordinator – Renovations, Permits & TimelinesWhy Work for Us?At Blue Gems, we're obsessed with building smart, efficient systems that keep vacation rentals running seamlessly. We manage over 150 short-term rental homes in Florida, handling everything from guest experience to maintenance and cleaning, so our property owners and guests can enjoy peace of mind.We're a lean, global team of 25+ (primarily in LATAM) who value ownership, honesty, and making things better every day. We offer stable, long-term roles with bimonthly pay and plenty of opportunities to grow with us.If you thrive in a fast-paced environment, enjoy coordinating multiple moving parts, and want to be part of a high-performing team, keep reading.Who We Are and What We Are Looking ForWe're looking for a Project Coordinator who can keep calm under pressure, coordinate multiple moving parts, and manage renovation projects across our portfolio, including renovations, designs, permits, and timelines.This isn't a quiet desk job, its active coordination, follow-ups, and ensuring projects move forward without delays.Your Four Primary Responsibilities/Objectives Will Be:- Renovation Project Coordination – Manage multiple renovation projects, ensuring timelines and execution stay on track- Permits & Compliance Tracking – Coordinate permits, approvals, and ensure projects meet local requirements- Vendor & Contractor Coordination – Communicate with contractors and technicians to ensure work is completed correctly and on time- Timeline & Progress Management – Track milestones, follow up on delays, and ensure projects move forward without gapsWhat Will Our Project Coordinator Look Like?Who You Are:- Calm, decisive problem solver who can manage multiple ongoing projects- Strong communicator with clear spoken and written English and Portuguese- Extremely detail-oriented and highly organized- Tech-savvy with Notion, Airtable, Slack, Google Drive, and AI tools- Proactive, you spot issues early and follow through until resolvedWho You Are Not:- Someone who loses track of timelines or misses follow-ups- Passive or waiting to be told what to do- Disorganized or unable to manage multiple projects at onceMust-Have Qualifications:- Fluent Portuguese (required)- Strong English speaking and writing skills- Experience coordinating projects, renovations, or construction-related work- Ability to manage multiple projects simultaneously- Highly detail-oriented and proactive mindset- Comfort working with tools like Notion, Slack, Google Drive- 1+ years of Hospitality experience- 1+ years of work experience with Maintenance ManagementNice-to-Have Qualifications:- Experience in short-term rentals or property management- Familiarity with STR tools such as Guesty, Breezeway, or similar platforms (used in day-to-day operations)- Experience coordinating with field technicians or vendors3 Key Responsibilities This Person Will Be Driving / Responsible For:- Managing renovation timelines and ensuring execution stays on track- Coordinating contractors, technicians, and project updates- Tracking permits, approvals, and project progressDefine What Success Means in This Role:- Projects move forward without delays or gaps- Contractors and technicians are aligned and informed- Permits and approvals are handled on time- All project updates and tracking are accurate and up to dateTimeframe for Success:- Within 30 Days: Understands current projects, tools, and workflows- Within 90 Days: Independently managing multiple projects and timelines- Within 6–12 Months: Driving improvements in project coordination and executionClarity as a Whole/Team:This Role Owns:- Renovation project coordination- Contractor and vendor communication- Permits and compliance tracking- Timeline tracking and follow-upsThis Role Does Not Own:- Real-time maintenance dispatch- Direct supervision of technicians outside coordination duties- Guest communication unrelated to projectsCompensation:Full-time (48 hrs/week)$1,000 – $1,500 USD/monthPaid Time Off (PTO)Stable, long-term role with global teamClarity of Role:Name the Role: Project Coordinator – Renovations, Permits & Timelines