Ubisoft is a leading creator, publisher, and distributor of interactive entertainment and services, with a rich portfolio of world-renowned brands, including Assassin’s Creed, Just Dance, Tom Clancy’s video game series, Rayman, Far Cry, and Watch Dogs.Ubisoft teams are driven by their desire to enrich players' lives through original, memorable entertainment experiences. These teams bring to life whole new worlds – true playing fields in which players can freely express their imagination, leading to moments of surprise, fun, and adventure, as well as fostering learning and discovery.Ubisoft is composed of over 18,000 talented people located in 55+ development studios and offices across the globe. With more than 80% of our teams dedicated to creation, Ubisoft is the biggest in-house creative force in the industry.Our office in Brazil doesn´t develop any title locally; we are a business unit with a diversified team of experts in several different areas, always working together to deliver quality fun for everyone.To learn more, please visit: www.ubisoftgroup.comJob DescriptionThis position will handle and work very closely with departments and managers from Ubisoft Brazil to ensure that the Accounts Payables process runs on time and accurately. Not only Brazilian vendors are our providers; there are occasions when international payments will be required. For that, our colleagues in Canada will need to be involved in the payment process, so excellent written and spoken English is essential to ensure clear and efficient communication.You will be in contact not only with colleagues in Canada but also in Mexico, USA, and France, being responsible for all communications related to payments and vendors for our entity. This is a great opportunity to develop your skills and improve your proficiency in English.Onboarding new vendors on company systems, ensuring all documents are complete and compliant with our policies and conduct code.Receiving invoices and other documents from vendors and conducting initial reviews for accuracy, including company details, services provided, and amounts charged.Approving invoices with internal departments and confirming that services were rendered and completed.Entering data into ERP for all received documents, ensuring correct classification for GL accounts and project codes – a good knowledge of accounting will be helpful.Running payment flows on ERP and importing files to the bank.Approving payments with our director and ensuring all bank transactions are error-free.Acting as the main contact with our external accounting provider to share all received and paid documents.Monitoring AP aging to ensure no vendors remain unpaid for more than 60 days; investigating and resolving any issues.Reconciliation of bank balances monthly between ERP and bank statements.Collaborating with the finance manager on monthly closing activities.Coordinating with other Business Units to issue intercompany agreements and cost rebills when needed.Providing documents to the local bank to close FX operations on receivables.Supporting local managers with reports on their monthly costs and serving as the main contact for budget inquiries.Performing daily activities to ensure the finance department and Ubisoft operate efficiently, assisting with any departmental requests.QualificationsAt least 2 years of professional experience.Experience working with external accounting providers.Proficient in Excel.Previous experience with ERP systems.Additional InformationWe are an equal opportunity employer, valuing diversity and inclusivity. We do not discriminate based on race, ethnicity, religion, gender, sexual orientation, age, or disability.Why Join Us?You’ll be part of a global team working on exciting brand collaborations that shape the future of entertainment and gaming. This internship offers real-world experience, mentorship, and the chance to contribute to high-impact projects from day one.
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