The Position:
This opportunity is for the Administrative and Operations area, whose mission is to organize and support the company's daily operations through efficient administrative processes, operational coordination, cost control and internal support, ensuring a well-structured and efficient work environment for employees.
The role supports internal teams by coordinating services, controlling operational resources and ensuring the proper functioning of office activities, supplies and internal operational needs.
Main activities and Responsibilities:
* Responsible for supporting the day-to-day administrative and operational activities of the company, ensuring organization, efficiency and continuity of internal processes.
* Perform routine inspections in offices and service centers to identify maintenance needs, improvements and preventive actions.
* Coordinate and monitor preventive and corrective maintenance activities in the offices and subsidiaries.
* Manage relationships with service providers such as cleaning, maintenance, security and building services.
* Search for new suppliers and service providers to ensure competitive costs and quality service.
* Conduct quotation processes, equalization of proposals and negotiations with suppliers.
* Support the Procurement area in new contracting processes (BIDs).
* Monitor and control operational expenses and support the preparation and monitoring of the department's budget and cost analysis.
* Prepare management reports, dashboards and KPIs to support operational and financial decision making.
* Control and manage inventory of office and operational supplies, including items such as stationery, batteries, packaging materials, boxes, stretch film and other consumables.
* Ensure adequate stock levels, perform inventory tracking and propose improvements in stock management.
* Provide administrative support to internal teams, assisting with operational requests and internal service calls.
* Support the organization of operational processes, documentation and internal administrative routines.
* Assist in the control and management of company assets, fixed assets and vehicles.
* Support project execution related to office improvements, infrastructure adjustments and operational needs.
* Accompany suppliers and service providers during services, maintenance or office works.
* Act as a point of contact for operational issues and support the resolution of day-to-day internal demands.
* Assist in handling urgent operational matters within the company.
Function Specific Knowledge:
Intermediary English
Able to use Microsoft Office 365 (Word, Excel, power Point and Outlook)
ERP – knowledge in TOTVS could be an advantage.
Education and Minimum Requirements:
Complete Graduation Business Administration or related areas.
Competencies
* Analytical Thinking;
* Organization;
* Sense of responsibility;
* Teamwork.
* Experience in process / project management
* Communicative skill / good resourcefulness in dealing with people
* Experience and experience in facilities and/or Office administration.
* Crucial to have an open mind and heart, to always learn, unlearn and relearn
Work Location and Status:
* Full time job (CLT);
* Work at office - Vila Olimpia/ Service Center - Osasco-SP
* Behavioral skills: pro activity, good communication; organization; time management; teamwork; interpersonal relationship
PLEASE SUBMIT YOUR CV IN ENGLISH