Executive Assistant To The Managing DirectorJoin to apply for the Executive Assistant To The Managing Director role at RYPL.ioPosition OverviewWe seek a dynamic Executive Assistant to serve as a high-level thought partner and strategic operator, supporting the Managing Director across administrative, operational, and partnership functions. This role extends beyond traditional EA responsibilities, requiring someone who can anticipate needs, create systems, manage workflows, and execute cross-cutting projects with precision. You'll be instrumental in advancing mission-critical work and maximizing our impact.Key ResponsibilitiesExecutive & Calendar ManagementManage complex calendar prioritization based on strategic goalsSchedule and coordinate meetings across multiple time zonesPrepare briefing documents, agendas, and follow-up notesHandle travel logistics for conferences and field visitsCommunications & CorrespondenceTriage and respond to email and message traffic across accountsDraft high-quality communications on behalf of the CEOMaintain organized systems for tracking action items and deadlinesDocument & Workflow CoordinationFormat proposals, presentations, and program materialsOrganize files across Google Drive and NotionCreate and maintain templates for key documentsManage data collection for KPIs and team progress metricsPartnership & Program SupportMaintain partnership development pipeline in CRM systemsPrepare backgrounders on prospective partnersCoordinate program execution for incubators, pilots, and trainingsLiaise with team members and contractors on project timelinesOperations & Team SupportManage project dashboards and team workflowsSupport onboarding of new hires and program participantsHandle administrative tasks including finance workflowsProactively identify and propose operational solutionsQualificationsRequired3-7 years' experience as an Executive Assistant, Personal Assistant, Consultant, Executive Coordinator, or Operations ManagerExceptional organizational and communication skillsFluency in Portuguese and EnglishStrong emotional intelligence and reliabilityFamiliarity with project management and CRM systemsExperience working across cultures and time zonesPreferredInterest in innovation, equity, health, or global developmentExperience in mission-driven organizationsProficiency in Google Workspace, Zoom, Notion, Slack, and CalendlyWhat We OfferMeaningful role driving transformational social impactExposure to global partnerships and cutting-edge innovationFlexibility and autonomy with significant growth opportunitiesCollaborative, equity-focused team cultureHow to ApplyInterested candidates should submit their resume and a cover letter explaining their interest in this role to ******. Please include "Executive Assistant Application" in the subject line. We are committed to diversity, equity, and inclusion in our hiring practices and encourage applications from candidates of all backgrounds.
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