Project Coordinator – Renovations, Permits & TimelinesWhy Work for Us?At Blue Gems, we're obsessed with building smart, efficient systems that keep vacation rentals running seamlessly. We manage over 150 short-term rental homes in Florida, handling everything from guest experience to maintenance and cleaning, so our property owners and guests can enjoy peace of mind.We're a lean, global team of 25+ (primarily in LATAM) who value ownership, honesty, and making things better every day. We offer stable, long-term roles with bimonthly pay and plenty of opportunities to grow with us.If you thrive in a fast-paced environment, enjoy coordinating multiple moving parts, and want to be part of a high-performing team, keep reading.Who We Are and What We Are Looking ForWe're looking for a Project Coordinator who can keep calm under pressure, coordinate multiple moving parts, and manage renovation projects across our portfolio, including renovations, designs, permits, and timelines.This isn't a quiet desk job, its active coordination, follow-ups, and ensuring projects move forward without delays.Your Four Primary Responsibilities/Objectives Will Be:Renovation Project Coordination – Manage multiple renovation projects, ensuring timelines and execution stay on trackPermits & Compliance Tracking – Coordinate permits, approvals, and ensure projects meet local requirementsVendor & Contractor Coordination – Communicate with contractors and technicians to ensure work is completed correctly and on timeTimeline & Progress Management – Track milestones, follow up on delays, and ensure projects move forward without gapsWhat Will Our Project Coordinator Look Like?Who You Are:Calm, decisive problem solver who can manage multiple ongoing projectsStrong communicator with clear spoken and written English and PortugueseExtremely detail-oriented and highly organizedTech-savvy with Notion, Airtable, Slack, Google Drive, and AI toolsProactive, you spot issues early and follow through until resolvedWho You Are Not:Someone who loses track of timelines or misses follow-upsPassive or waiting to be told what to doDisorganized or unable to manage multiple projects at onceMust-Have Qualifications:Fluent Portuguese (required)Strong English speaking and writing skillsExperience coordinating projects, renovations, or construction-related workAbility to manage multiple projects simultaneouslyHighly detail-oriented and proactive mindsetComfort working with tools like Notion, Slack, Google Drive1+ years of Hospitality experience1+ years of work experience with Maintenance ManagementNice-to-Have Qualifications:Experience in short-term rentals or property managementFamiliarity with STR tools such as Guesty, Breezeway, or similar platforms (used in day-to-day operations)Experience coordinating with field technicians or vendors3 Key Responsibilities This Person Will Be Driving / Responsible For:Managing renovation timelines and ensuring execution stays on trackCoordinating contractors, technicians, and project updatesTracking permits, approvals, and project progressDefine What Success Means in This Role:Projects move forward without delays or gapsContractors and technicians are aligned and informedPermits and approvals are handled on timeAll project updates and tracking are accurate and up to dateTimeframe for Success:Within 30 Days: Understands current projects, tools, and workflowsWithin 90 Days: Independently managing multiple projects and timelinesWithin 6–12 Months: Driving improvements in project coordination and executionClarity as a Whole/Team:This Role Owns:Renovation project coordinationContractor and vendor communicationPermits and compliance trackingTimeline tracking and follow-upsThis Role Does Not Own:Real-time maintenance dispatchDirect supervision of technicians outside coordination dutiesGuest communication unrelated to projectsCompensation:Full-time (48 hrs/week)$1,000 – $1,500 USD/monthPaid Time Off (PTO)Stable, long-term role with global teamClarity of Role:Name the Role: Project Coordinator – Renovations, Permits & Timelines