HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity. Job Title: Remote Executive & Financial Assistant to the Chief Executive Officer ( 100% Work From Home) Location: Remote from Latin America Position Type: Full-time Salary : $2,200 USD/month Schedule: Monday–Friday, 8:00 AM to 5:00 PM EST Our Client Our client is in the environmental and civil engineering industry and specializes in providing comprehensive design, assessment, and remediation solutions for a diverse clientele, including commercial developers, educational institutions, transportation agencies, and power utilities. With a focus on supporting, sustaining, and enriching communities, they offer a wide range of services such as site civil and utility design, environmental assessments, transportation planning, and environmental remediation. Job Overview: Join a growing civil and environmental engineering firm that values precision, collaboration, and dedication to service. We are seeking an Executive & Financial Assistant to work directly with their CEO and leadership team. In this hands-on, boutique environment, you will play a pivotal role by delivering tailored executive and financial support that ensures the smooth running of both daily operations and longer-term initiatives. Responsibilities: Executive Support Oversee the CEO’s calendar, appointments, and meetings, anticipating needs and preferences. Manage executive correspondence with care and attention to detail, maintaining confidentiality at all times. Coordinate and monitor special projects, keeping progress on track and stakeholders informed. Conduct research and compile data for reports, presentations, or meetings. Organize digital files and business records for easy and secure access. Assist with occasional personal and household matters for the CEO, trusting in your discretion and professionalism. Financial Coordination Record and reconcile transactions using QuickBooks Online with consistency and accuracy. Handle all aspects of invoicing, accounts receivable, and accounts payable through BigTime. Process and manage time entries in BigTime. Conduct monthly financial reconciliations, prepare vendor and client billings, payments, and daily deposits. Prepare vendor and client billings, payments, and daily deposit processes. Produce financial reports, track forecasts, and ensure compliance with US GAAP standards. Support budgeting, expense tracking, and periodic financial monitoring. Qualifications, Skills, and Key Competencies: At least three years supporting US-based organizations in executive assistant or bookkeeping roles. Bachelor’s degree in Accounting, Finance, Business Administration, or similar field preferred. Expertise with QuickBooks Online, BigTime, and Microsoft Office Suite. Outstanding communication skills in English, both written and verbal. Organized, dependable, and able to balance multiple priorities with ease. Discreet, trustworthy, and comfortable working with confidential information. Experience in civil or environmental engineering is a plus, though not required. Strong, reliable internet connection and remote work setup. Application Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description. Voice/Video Recording is REQUIRED Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified. Mandatory Knockout Questions Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America. Apply Wisely To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications. Check Your SPAM Folder All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication. We appreciate your interest and look forward to reviewing your application!