Anunciada dia 4 junho
Missão do cargo
Summary We are a family-owned business group overseeing a diversified portfolio of ventures across healthcare (medical practices), luxury travel, and Broadway / live entertainment production. Our organization supports multiple senior executives who operate at the intersection of medicine, entrepreneurship, real estate, travel, and the performing arts. We are seeking a highly proactive, detail-oriented Virtual Executive Assistant to provide executive-level administrative and operational support across the group and help streamline day-to-day execution as our businesses continue to grow. This is a unique opportunity to work closely with leadership across multiple industries, gaining exposure to complex operations, high-level decision-making, and creative as well as clinical environments. Responsibilities - Manage and optimize executive calendars across multiple businesses, including coordinating meetings across time zones and balancing competing priorities - Serve as a primary communication liaison, screening and prioritizing emails, calls, and messages to ensure timely and appropriate responses - Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries for business and personal travel - Prepare meeting materials, agendas, briefing notes, and follow-up summaries to ensure action items are tracked and completed - Conduct research on vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision-making - Manage relationships with vendors and external service providers, including medical offices, travel partners, production vendors, accountants, and legal teams - Organize and maintain digital filing systems across multiple entities, ensuring documents are secure, accessible, and well categorized - Assist with special projects, including event coordination, content creation, process documentation, operational improvements, and cross-business initiatives - Handle personal administrative tasks as needed to support executive productivity and work-life balance Qualifications - 2–5 years of experience as an Executive Assistant, Virtual Assistant, or similar high-level administrative role supporting senior leaders - Exceptional written and verbal communication skills in English, with the ability to represent executives professionally across industries - Highly resourceful and high-agency, with a demonstrated ability to anticipate needs and solve problems independently - Advanced proficiency with productivity tools including Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Zapier, Zoom, and project management platforms - Strong organizational skills with experience managing complex schedules and competing priorities - Proven track record of maintaining strict confidentiality and exercising sound judgment with sensitive information - Reliable high-speed internet and a dedicated home office setup - Availability to work during overlapping U.S. Eastern Time hours Preferred Qualifications - Experience supporting founders, physicians, or executives across multiple businesses - Familiarity with CRM systems, expense management, invoicing, and basic bookkeeping - Experience coordinating events, travel, or live productions - Comfort working in both clinical / professional and creative / entertainment environments - Bilingual capabilities (Spanish is a plus but not required) - Experience with Notion, Hubspot and Zapier What We Offer - Competitive compensation commensurate with experience - Opportunity to work directly with senior leadership across healthcare, luxury travel, and Broadway / live entertainment - Exposure to a diversified business portfolio, not a single company role - Flexible, remote-first work environment with an emphasis on results over hours - Long-term growth potential for the right candidate who becomes a trusted operational partner
