1, Document Preparation and Analysis (Pre-Shipment): This phase focuses on ensuring all documentation is correct before shipment. It includes receiving and checking the Purchase Order (PO), the fiscal classification (NCM) of the goods, analyzing draft documents (CI, PL, BL drafts), and initial registration in the system.
2, Shipment Management and Customs Procedures: This stage covers the active management of the process while the cargo is in transit. It involves obtaining the Import License (LI), collecting original documents, validating the Bill of Lading (BL), and continuous coordination with the customs broker and the bonded terminal
.
3, Clearance Monitoring and Closing (Post-Arrival): This phase begins upon cargo arrival. It includes full door-to-door logistics follow-up, cargo presence confirmation, monitoring customs clearance (DI/DUIMP), coordinating domestic transport, and finally, archiving all documents to close the proces
s.
4, Invoice Auditing and Cost Validation: This phase focuses on verifying the accuracy of all operational costs before payment. It includes receiving and cross-referencing invoices (from freight forwarders, carriers, terminals, customs brokers) against negotiated tariffs, operational records, and system data (e.G., demurrage/detention days, storage fees) to identify and dispute discrepanci
es.
5, Payment Processing and Budget Allocation: This stage covers the financial execution and control. It involves launching approved invoices into the financial system (ERP), correctly allocating all costs to the specific import process or cost center, scheduling payments according to financial policy, and serving as the main point of contact for supplier payment inquir
ies.
6, Cost Analysis and Performance Reporting: This final phase focuses on data analysis and strategic support. It includes compiling financial data, generating periodic reports (e.G., total logistics cost, cost-per-container, variance analysis against budget), and providing data-driven insights to support new supplier negotiations and identify cost-saving opportuni
ties.