Company Overview
Our client is a high-growth AI-assisted SEO company founded by former CMOs and marketing executives. They help leading brands like Expedia, Beam, Evvy, and LinkedIn amplify their online presence and revenue through innovative, data-driven SEO strategies. By blending AI technology with deep marketing expertise, they're transforming how modern brands grow online.
Your Role
As the Executive Assistant (Strategic Operations), you'll be the operational heartbeat behind the CEO—balancing precision execution with strategic initiative. You'll manage calendars, streamline communications, lead internal projects, and enhance company-wide efficiency through systems and process excellence.
You'll:
* Own complex calendar, travel, and email management for the CEO
* Act as a gatekeeper and liaison for key communications
* Prepare materials, briefs, and follow-ups for meetings
* Lead operational improvement projects across departments
* Drive the mutual intro process and ensure strategic business connections
* Maintain and evolve the Mutual Intro Playbook and templates
* Manage Asana and internal tools for smoother collaboration
* Identify and implement process and workflow optimizations
You Bring:
* 3–5+ years supporting C-level executives in fast-paced environments
* Proven project or operations management experience
* Exceptional communication and organizational skills
* Proactive problem-solving mindset and strong follow-through
* Comfort with tools like Asana, Notion, or similar platforms
* High attention to detail with the ability to juggle multiple priorities
* Strong written and spoken English skills
* Discretion, professionalism, and sound judgment
Bonus Points:
* Experience in a marketing, SEO, or agency environment
* Familiarity with AI tools or workflow automation
* Background in business development or client-facing coordination
What's Offered:
* Competitive USD compensation (based on experience)
* Fully remote work with flexible hours
* Direct impact on executive and company effectiveness
* Collaborative, innovation-driven culture
* Growth opportunities in strategy and operations leadership
Interview Process:
Intro Chat (Atomic HR) – 20-minute conversation on fit and goals
1st Interview: 30-min intro chat with People Ops
Interview with the CEO
Final discussion on fit, expectations, and next steps
Offer