**Role Overview**
We are seeking a proactive and highly organized Executive Assistant to support a senior executive with scheduling, coordination of meetings, travel planning, and managing key engagements. This role is ideal for someone who is detail-oriented, comfortable working independently, and able to navigate fast-paced, outbound-focused environments.
The Executive Assistant will play a critical part in ensuring that meetings, events, and travel arrangements are well planned, timely, and efficiently executed. While this position begins as part-time with flexible hours, it may evolve based on business needs.
**Key Responsibilities**
**Scheduling & Calendar Management**
- Coordinate and manage the executive's calendar, ensuring no conflicts between meetings, travel, and key engagements.
- Schedule sales and marketing-related appointments, outbound meetings, and internal discussions in advance.
- Ensure timely reminders and proper alignment of daily and weekly schedules.
**Meeting & Event Coordination**
- Arrange logistics for meetings, events, and outbound activities.
- Coordinate with all relevant parties to confirm attendance, timing, and required materials.
- Conduct light research when necessary to support meeting preparation.
**Travel & Logistics**
- Organize travel itineraries including flights, accommodations, and event schedules.
- Ensure travel plans are aligned with meeting and business requirements.
**Administrative Support**
- Maintain organization across essential tasks and tools used by the executive.
- Track important deadlines, upcoming commitments, and ensure nothing critical is missed.
- Operate existing technology tools and systems used within the company for scheduling, communication, and coordination.
**Requirements**:
- Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar operational role.
- Strong organizational and multitasking abilities.
- Excellent communication skills and the ability to interact professionally with internal and external stakeholders.
- Comfort working within U.S. time zones (schedule remains flexible).
- Ability to work independently and adapt to evolving processes.
- Familiarity with tech tools and remote work platforms.
**Additional Details**
- **Work Hours**: Flexible, aligned with U.S. time zones as needed. No fixed shift required initially.
- **Work Mode**: Fully remote.