Executive Virtual Assistant | Long-Term Opportunity at an American Company
At Blue Dot, located in São Paulo, we specialize in Business Process Outsourcing (BPO), providing top-notch staffing solutions for companies in the United States. With a history spanning over 10 years, we have helped numerous clients meet their needs and have enabled thousands of Brazilian professionals to excel in their careers with major U.S. players.
Job Details:
* Position: 100% Remote
* Fixed Salary: R$ 4.000
* Monday to Friday
* Working Hours: 09:00 AM - 18:00 PM BRT
Responsibilities:
1. Executive & Administrative Support
* Manage and prioritize a complex professional and personal calendar
* Handle high-volume email correspondence with discretion and professionalism
* Coordinate internal and external meetings, calls, and team check-ins
* Assist with personal tasks and optimize schedules to protect CEO's focus time
2. Communication & Client Coordination
* Prepare outreach messages, proposals, and summaries for sales meetings
* Follow up with partners, clients, and prospects using our CRM or task management tools
* Support social media efforts by coordinating posts, engaging connections, and drafting content.
* Maintain confidentiality while handling sensitive communications
3. Project & Operations Management
* Track progress on internal initiatives using tools like ClickUp or Google Sheets
* Assist with document preparation, including contracts, slide decks, and proposals
* Coordinate special projects, vendor relationships, and travel logistics
* Keep systems updated and help eliminate inefficiencies
What we Offer:
* Stability: Long-term position with continuous investment in the development of our executives.
* Professional Growth: Boost your career with real opportunities for advancement.
* Supportive Team: Work with a collaborative and supportive team that values communication and teamwork.
Requirements:
* Fluent English: Ability to communicate fluently in English is essential for this role.
* 4+ years supporting a CEO, entrepreneur, or senior leader (virtual experience preferred)
* Organizational Skills: Must be highly organized and capable of managing multiple tasks simultaneously.
* Problem-Solving Skills: Outstanding problem-solving abilities.
* Independence: Ability to work independently and efficiently.
Apply now and join a company that values your experience and invests in your professional growth!