Apply now: https://wisevas.io/work-with-us
About the Role
We’re hiring an Executive Assistant to support leadership with operational, HR, payroll, and administrative responsibilities.
This role is highly execution-focused and ideal for someone organized, proactive, and comfortable managing structured processes with minimal supervision.
Key Responsibilities
Administrative & Compliance
* Manage bi-monthly safety emails and internal communications.
* Oversee state licensing and registration tracking and renewals.
* Maintain organized documentation and compliance records.
HR Support
* Set up and monitor job postings.
* Filter resumes and conduct initial candidate screenings.
* Manage full onboarding process for new hires.
* Coordinate employee termination and exit procedures.
Payroll & Finance Support
* Manage payroll processing (currently manual process; final approval by leadership).
* Handle Accounts Payable and billing coordination.
* Work alongside accounting (AR and bookkeeping handled separately).
Operations Support
* Support ERP system project management initiatives.
* Schedule daily appointments for service technicians.
* Assist project managers with time tracking coordination.
Executive Support
* Manage and clean up executive email inbox.
* Maintain task tracking and follow-ups.
* Support day-to-day operational coordination.
Requirements
* Strong Executive Assistant or Operations support experience.
* Experience with payroll processing (manual systems preferred).
* Experience with Accounts Payable and billing workflows.
* HR administration experience (hiring, onboarding, exits).
* Comfortable supporting ERP implementation or operational systems.
* Excellent organizational and follow-up skills.
* Strong English communication skills.
Apply now: https://wisevas.io/work-with-us
This is an external position to work at a WiseVAs client. Considering that the management of job positions is entirely handled by the hiring companies, and that WiseVAs operates solely as an intermediary between the candidate and the hiring company, the submission of proposals by candidates does not guarantee employment. Similarly, candidates acknowledge and authorize the storage of resumes and proposals in WiseVAs's database, as well as the receipt of messages, emails, and calls offering new job positions and opportunities.