Podcast Producer Role
This role encompasses the management of the entire production process for a weekly interview podcast, encompassing guest communication, scheduling, episode preparation, editorial coordination, and project management from pre-production to publishing.
1. Guest Communication & Outreach:
* Manage all communication with guests from initial outreach to post-episode follow-up, including sending confirmations, reminders, and prep materials.
* Collect bios, headshots, books, links, and required release forms from guests.
* Draft personalized guest outreach emails and pitch new guests aligned with upcoming content themes.
* Maintain a guest pipeline, schedules, and assets in Notion or Google Drive.
2. Episode Planning & Production:
* Prepare detailed episode briefs and host prep sheets, ensuring clarity and accuracy.
* Attend live recordings (optional but preferred) to track timestamps and notes during recording.
* Review raw audio/video and provide clear, detailed edit notes to the editor.
* Collaborate on episode titles, angles, hooks, and story direction with the editorial team.
* Choose main promotional clips and quotes for social media content.
3. Editing Coordination:
* Send clear, accurate, and time-stamped cut notes to the editor, ensuring seamless collaboration.
* Review first edits, request revisions, and ensure quality before finalizing episodes.
* Ensure the final episode reflects brand voice, pacing, clarity, and guest experience.
4. Publishing & Show Management:
* Write compelling show notes, descriptions, summaries, and timestamps, highlighting key takeaways.
* Prepare publishing assets, including titles, tags, categories, and episode artwork if needed.
* Upload weekly episodes to our hosting platform, such as Spotify for Podcasters or similar platforms.
* Track episode performance metrics and maintain a publishing calendar.
5. Marketing & Promotion Support:
* Coordinate with the social media team to deliver clips, quotes, and captions for promotion.
* Identify promotional opportunities through guests' audiences and leverage them for increased visibility.
* Support the creation of audiograms, reels, and short-form content briefs for social media promotion.
6. Monetization & Growth:
* Assist in creating sponsorship decks and packages that align with our brand values.
* Research relevant brand partners to pitch, identifying potential collaborations and revenue streams.
* Coordinate guest cross-promotion to increase downloads and expand our audience.
* Identify podcast swaps and collaboration opportunities to grow our reach and influence.
* Track growth trends and propose strategies to expand our audience and revenue.
7. Host & Media Outreach:
* Research high-quality podcasts suitable for our host as a guest, aligning with our content themes.
* Create a list of potential podcasts and draft personalized pitches in our host's voice.
* Send and manage outreach emails to podcast hosts and producers, tracking responses and follow-ups.
* Coordinate scheduling, prep materials, and talking points for our host's appearances.
* Identify opportunities for backlinks, newsletter swaps, and co-marketing to enhance our brand presence.
* Track results and optimize pitches based on acceptance rates and guest feedback.