Job no: 497085 Work type: Full time Location: Victoria Categories: Administration & Office Support Australian Amalgamated Terminals (AAT) is seeking a highly organised and detail-oriented Safety & Accounts Administrator to support our Operations team. This is a dynamic role combining safety, compliance, maintenance administration and accounts functions within a busy terminal environment. If you thrive in a structured yet fast-paced workplace and enjoy balancing safety systems with financial administration, this could be the opportunity for you. About the Role: The primary objective of the Safety & Accounts Administrator is to perform safety, compliance and accounts administrative tasks to support AAT’s Operations. You will play a key role in maintaining accurate systems, supporting audits, managing financial processes and ensuring regulatory compliance across the terminal. Key Responsibilities: 1. Safety & Compliance: - Maintain SHS systems including Rapid, Genetech, Fork Track, iAuditor/INX, Compliance and Training registers. - Maintain terminal inductions and compliance documentation for staff, contractors and terminal users. - Create and update SOPs, SWMS, JSAs, risk assessments and risk registers. - Assist with internal and external audits. - Assist with permits and safety documentation. - Coordinate and organise employee training. - Provide data entry support to Superintendents. - Liaise with contractors, visitors and clients to compile compliance information. 2. Accounts Administration: - Manage and perform Accounts Payable functions. - Follow up outstanding unpaid invoices. - Perform Accounts Receivable tasks. - Assist with financial analysis and modelling to support terminal operations. - Ensure accurate and timely financial data entry and reconciliation. 3. Maintenance Administration: - Enter MEX work orders. - Cross-reference MEX work orders against invoices. - Liaise with contractors and obtain quotations. - Maintain and update the site asset register. About You: To be successful in this role, you will demonstrate: - Experience in safety and/or accounts administration. - Strong computer proficiency. - Sound Microsoft Office skills (particularly Word and Excel). - High-level, fast and accurate data entry skills. - Excellent verbal and written communication skills. - Strong numeracy and analytical capability. - Exceptional attention to detail. - Ability to work effectively within a team. - Flexibility to manage variable workloads and tight timeframes. - Professional telephone manner and strong customer service skills. Why Join AAT?: - Diverse and engaging role within a vital operational environment. - Opportunity to contribute directly to safety and operational excellence. - Collaborative and supportive team culture. - Stable and professional working environment. If you are a motivated administrator with strong safety awareness and financial administration experience, we encourage you to apply. Advertised: 02 Mar 2026 AUS Eastern Daylight Time Applications close: 30 Mar 2026 AUS Eastern Daylight Time