XSYS is a global provider of integrated solutions for the flexographic, letterpress and pre-press printing markets, offering photopolymer plate processing systems, sleeves/adapters, and complementary workflow technologies. With a strong focus on customer success, we combine deep technical expertise with service and support to deliver consistent quality and productivity for printers, converters, and trade shops.
The Finance Manager Brazil is heading up all the Finance, Accounting and Tax matters of the entity in scope including Financial Statements and Audit responsibility. In its capacity the role owner will also be primary contact for other administrative matters for the entities to the extent these are not being picked up by dedicated Teams for IT, HR or Legal and Compliance
PRINCIPAL RESPONSIBILITIES
Accounting
* Reconciliation of general ledger and sub ledgers
* Fixed Assets Management - Track of assets in customers, depreciation and amortization calculus and journal entries creation, contracts control and adaptation (Tax Reform)
* Coordination of fixed asset physical inventory focal point (executed by third party hired by the XSYS Business)
* Accounting monthly reconciliation
* Journal entries for all provisions to be compliant for both local GAAP and XSYS policy (as amended from time to time)
* Calculation of sales commissions
* Month-end closing
* Approval of all journal entries / system entries batch review
* Balance sheet cross validation (Initial Balance, Activity, End Balance) for all 4 dimensions (Fiscal, Management, PPA, IFRS)
* Manage annual audit
* Ensure statutory compliance
* Oversee internal audit process when applicable
* Lead/Support the preparation of all applicable taxes including consumption and transactional taxes like VAT, annual income tax and any other tax declarations (with external advisor hired by the XSYS Business as needed)
Accounts Payable Management
* Creating and submitting electronic banking files to process payments
* Post Manual AP Documents ( Taxes, Payroll, Contributions, Membership Fees, Licenses etc)
* Checking Invoices X Expense Reports and creates AP to employee reimbursement (using SAP-Concur)
* Manage employee expense claims
* Processing cash advances for business travel
* Processing of supplier invoices
* Foreign exchange contract booking (importation, financial)
Accounts Receivable Management
* Collection (current and overdue follow up)
* Customer master data (trigger workflow, creation/update)
* Generation of slip of payment for customers
* Credit limit analysis
* Customer Financing recordings in line with Group requirements (Capital Lease, Operating Lease, Loans)
* Collective partner for due invoices
Business Admin
* Bank Transactions Approval (Double Signature rules must be respected)
* Multiple local Insurances Management in liaison with Group Insurances covered by Group Treasury (car, property, lawsuits, freight & other) - Changes / Update / Constant Track
* Issue certificate to electronic invoicing
* Updating Local Authority Level and configuration of workflows in ERP
* Approval/Release of Bank Accounts for payment (employees / suppliers / customers)
* Ensure legal compliance in cooperation with XSYS legal team and external advisors
* Support HR & Payroll with XSYS HR-team and external advisors
* Rental contracts (Warehouses, office, licences)
Cost and Inventory
* Journal entries for excess and obsolete inventory – accruals
* Journal entries for inventory management (consignment, intercompany, stock aging)
* Physical inventory opening/ closing / follow up (Finance)
* Intercompany sales price list creation
* Cost module closing during month end close
Tax
* Update corporate tax calendar
* Preparation and submittance of all tax returns and tax filings
* Integration SAP x Tax One
* Working with external advisor hired by the XSYS Business for review pre submission of monthly and annual tax declarations (Ex Brazil: GIA, SPED, DCTF, ECF, DIRF, REINF, DIPI)
* Tracking of all pending credit balances and compensation of tax payments accordingly (PER/DCOMP)
* Calculating taxes and reconcile with ERP system (ICMS, IPI, ISS, PIS, COFINS)
* Issuing and following up on status of clearance certificates (city, state and federal certificates)
Treasury & Other
* Cash Flow Forecast
* Bank account focal point in cooperation with Group Treasurer (fees negotiation, updates, safety requirements, corporate credit cards admin)
* Exchange rate contracts negotiation in cooperation with Group Treasurer
* Credit notes management (Returns / Rebates / Errors)
* Issuance/Payment of internal services debit notes
* Processing of payroll in cooperation with central HR and external payroll provider
Required qualifications
* Previous experience in Finance and accounting functions is essential.
* Good tax knowledge in Brazil is expected
* Fluency in English
* Bachelor's and/or Master's degree in Business Administration, Accounting or Finance
* Strong analytical, report writing and communication skills
* Ability to work under pressure and to tight deadlines
* Confidence in building strong working relationships at all levels and in discussing financial issues
* Able to get on with others and be a team player
* A creative approach to problem solving and a good eye for detail
* Excellent organization skills with the ability to prioritize workloads
* Confidence in using IT systems, in particular SAP, Microsoft Excel and Word and HFM as reporting tool
Benefits
* Retirement Plan
* Health insurance
* Life insurance
* Paid time off
* Tuition reimbursement