Job Overview
This is a dynamic role that requires someone who can excel in multiple areas. As an Executive Assistant, you will be responsible for supporting our Sales Directors with various tasks such as maintaining CRM hygiene, preparing reports, and assisting with contract preparation.
Duties & Responsibilities
* Maintain accuracy and consistency across all deals and pipelines in HubSpot
* Create follow-ups and tasks from meeting notes to keep deals progressing
* Prepare weekly pipeline reports and monthly sales performance summaries (conversion rates, expansion vs. new logos, etc.)
* Support with contract preparation, sending, and organization
* Create and maintain accurate customer accounts within the portal
Sales Enablement & Support
* Research prospects and properties for personalized sales conversations
* Build decks and slides for demos
* Assist with pre- and post-event follow-ups and outreach
Inbox Management & Scheduling
* Clean up and manage up to 4 sales inboxes weekly
* Schedule meetings and maintain a sales calendar for QBRs, Expansion, first applicant, property engagement, etc
Account Management & Research
* Conduct strategic account research for new opportunities
* Track deal follow-ups and ensure nothing slips through the cracks
About You
* HubSpot pro with strong organizational skills
* Able to work independently with minimal supervision
* Excellent communication and interpersonal skills
* Proficient in Canva or basic design skills
* Possess a positive attitude and a willingness to learn
Benefits
You'll enjoy working in a fast-paced, dynamic environment with a talented team of professionals. This role offers a unique opportunity to develop your skills, take on new challenges, and grow with a growing company.
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