Podcast Producer (Full-Service Management) – Sofia HealthFull-Time | Remote | Long-Term RoleSofia Health is looking for a highly organized, detail-oriented Podcast Producer to manage the full production workflow of our weekly interview podcast, Sofia Unfiltered. This role handles guest communication, scheduling, episode preparation, editorial coordination, and project management from pre-production through publishing.We interview physicians, psychologists, authors, wellness experts, and thought leaders. You must be able to communicate professionally, manage multiple moving pieces, and maintain a calm, supportive tone consistent with our brand.⭐What You’ll Do (Responsibilities)Guest Communication & OutreachManage all communication with guests from initial outreach to post-episode follow-upSchedule interviews, send confirmations/reminders, and provide prep materialsCollect bios, headshots, books, links, and required release formsDraft guest outreach emails and pitch new guests aligned with upcoming content themesMaintain guest pipeline, schedules, and assets in Notion/Google DriveEpisode Planning & ProductionPrepare episode briefs and host prep sheetsAttend live recordings (optional but preferred) to track timestamps and notesReview raw audio/video and provide clear, detailed edit notes to the editorRestructure episodes when needed for clarity, flow, and narrative arcCollaborate on episode titles, angles, hooks, and story directionChoose main promotional clips and quotes for social contentEditing CoordinationSend the editor cut notes that are clear, accurate, and time-stampedReview first edit, request revisions, and ensure quality before publishingEnsure the final episode reflects brand voice, pacing, clarity, and guest experiencePublishing & Show ManagementWrite compelling show notes, descriptions, summaries, and timestampsPrepare publishing assets (titles, tags, categories, episode artwork if needed)Upload weekly episodes to our hosting platform (Spotify for Podcasters or similar)Track episode performance metrics and maintain publishing calendarMarketing & Promotion SupportCoordinate with the social media team to deliver clips, quotes, and captionsIdentify promotional opportunities through guests’ audiencesSupport the creation of audiograms, reels, and short-form content briefsMonetization & Growth Assist in creating sponsorship decks and packagesResearch relevant brand partners to pitchCoordinate guest cross-promotion to increase downloadsIdentify podcast swaps and collaboration opportunitiesTrack growth trends and propose strategies to expand reachHost & Media Outreach (Podcast Guest Booking)Research aligned podcasts across wellness, entrepreneurship, marketing, leadership, mental health, women’s health, lifestyle medicine, and business growthCreate a list of high-quality podcasts suitable for Riley as a guestDraft personalized podcast pitches in Riley’s voiceSend and manage outreach emails to podcast hosts and producersTrack outreach, follow-ups, and confirmed appearances in Notion or a CRMCoordinate scheduling, prep materials, and talking pointsPrepare Riley with a one-sheet, interview brief, and relevant episodes of the hostIdentify opportunities for backlinks, newsletter swaps, and co-marketingTrack results and optimize pitches based on acceptance ratesYou’re a Great Fit If You…Have real podcast producing experience (required—not entry-level)Have excellent written English and can write in a warm, professional toneAre organized and reliable with strong project management skillsLove structure, systems, checklists, and keeping details tightCan communicate confidently with high-profile guestsCan listen to an episode and identify what needs to be cut for clarity and flowAre comfortable giving editors detailed, accurate instructionsEnjoy managing timelines, assets, and follow-upsCan work independently and solve problems proactivelyAre calm under pressure and able to meet weekly deadlines⭐ Required Skills & Experience2+ years experience as a Podcast Producer, Podcast Manager, or similarExperience working with audio/video editorsStrong writing and communication skillsAbility to review episodes and give editorial directionExperience managing guests and scheduling interviewsFamiliarity with publishing platforms (Spotify for Podcasters, Buzzsprout, etc.)Strong organizational skills with tools like Notion, Trello, Asana, or AirtableComfortable coordinating social media assetsAbility to work in US time zones when neededBonus:Experience with sponsorship outreach or monetizationBackground in wellness, psychology, health, or coaching contentExperience producing long-form interview-style showsAbility to identify clips for short-form video