Academic Operations Coordinator, US K-12 School
São Paulo, Brazil (Hybrid) · Contractor (PJ) Full-Time · Fluent English Required, Portuguese Not Required
This role requires direct experience managing academic operations inside a US-accredited or American curriculum school. Candidates from ESL programs, bilingual schools, or Brazilian curriculum environments, even at the coordination or leadership level, are unlikely to meet the baseline for this position and will not be considered.
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You'll own World Ed's academic operating system, keeping daily school operations running with discipline and consistency while supporting instructional quality, compliance, and the Principal across all critical functions.
Manage academic calendars, schedules, substitutions, and coverage plans to ensure continuous and reliable school operations
Monitor attendance, grading flow, and engagement; proactively identify and resolve operational blockers before they escalate
Conduct regular classroom observations using structured rubrics and deliver actionable instructional feedback to teachers
Lead professional development sessions aligned with World Ed's pedagogical model and instructional improvement priorities
Track academic and operational KPIs, run performance reviews, and translate data into concrete action plans
Support accreditation compliance with Cognia, College Board, NCAA, and the US State Department through documentation and reporting
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3+ years managing academic operations at a US-accredited or American curriculum school, with working knowledge of US curriculum frameworks
Demonstrated ability to manage school-level operations: scheduling, routines, substitution coverage, and execution follow-through
Strong instructional judgment, including experience observing classes and providing structured feedback to educators
High data literacy: ability to read academic and operational metrics and drive evidence-based decisions
Experience coordinating multidisciplinary academic teams in a hands-on, high-accountability environment
Fluent English, written and spoken
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Your school experience is in ESL, bilingual, or Brazilian curriculum environments, with no direct exposure to US-accredited academic operations
You are most comfortable in curriculum design or advisory roles and find it difficult to sustain the operational tempo of day-to-day school management
You prefer handing off problems over owning them through resolution
World Ed School is an American K-12 school serving students directly and through partnerships with schools internationally. We are committed to expanding access to high-quality learning through innovation, global perspective, and student-centered solutions that prepare students for success in a fast-changing world.
Competitive fixed monthly + performance bonus
Full scholarship for dependents in World Ed's American programs
Total Pass wellness benefit
Hybrid: 3+ days on-site in São Paulo (Zona Sul), with parking
Occasional travel to partner schools and cross-timezone virtual meetings
If you have run academic operations inside a US curriculum framework and want to do it at scale in an international environment, we'd like to talk.