Overview
Place of Assignment: Department of Social Welfare and Development, Philippines, Southeast Asia
Position: Chief Administrative Officer (JJWCB-CADOF-27-2014)
Place of Examination and Interview: Juvenile Justice and Welfare Council
Compensation: SG-24 (Php 94,132.00)
Office: JJWC National Secretariat
Status: Regular
Qualifications
Prescribed qualifications
Education: Master's Degree or Certificate in Leadership and Management from the CSC
Training: 40 hours of supervisory/ management learning and development intervention
Experience: Four (4) years of supervisory/management experience
Eligibility: Career Service Professional; Second Level Eligibility
Preferred qualifications
Education: Master's Degree in Public Administration, Business Administration, Law, Accountancy, or Organizational Development
Training: Sixty (60) hours of training in administration, office management, program and planning management, financial management, organization management
Job Description
The Chief Administrative Officer shall lead the implementation of JJWC's support services and provide oversight to ensure efficient delivery on matters related to human resource management and development, general administrative services, procurement and finance services including program planning and management.
Functions and Responsibilities
As head of the Division, direct, supervise and facilitate tasks to ensure proper functioning of Budget, Accounting, Cash, Personnel, Property and Supplies, Records and the General Services' Units.
Prepare and implement an effective financial plan to support JJWC's program, activities and projects.
Formulate and implement the fiscal policies and guidelines of JJWC.
Ensure legality and propriety of all financial transactions of JJWC.
Prepare required financial reports as required by JJWC and regulating agencies.
Ensure timely payment of all accountability of the office.
Direct the provision of administrative and logistical support to the JJWC and the RJJWC.
Plan, program and distribute and monitor work of the division.
Motivate, train and develop employees.
Review and evaluate the performance of employees.
Maintain morale and discipline among employees.
Develop cooperative and well-coordinated workforce.
Coordinate and cooperate with other organizational units within the agency.
Perform other tasks as may be assigned by the Deputy Executive Director and Executive Director.
Job Outputs
Report to oversight agencies
Fund utilization
Financial Transactions
General upkeep
Guidelines and Policies related to Administrative and Financial Matter
Application Requirements
Application Letter stating the desired position, item number/code, salary grade and office/bureau/service/unit addressed to Mr. Peter E. Escober, Supervising Administrative Officer, JJWC
Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark (CS Form No. 212, Revised 2017) with Work Experience Sheet (CS Form No. 212 Attachment-Work Experience Sheet)
Comprehensive Resume with Job Description and 2x2 ID picture
Photocopy of Certificate of Eligibility/Rating/License
Certificate of relevant training, learning and development intervention and seminars attended
Copy of duly signed IPCR/Summary of Rating of Performance Contract Assessment in the present position, if applicable
Photocopy of Transcript of Records
Reminders
JJWC highly encourages all interested applicants to apply, including persons with disability, members of indigenous communities and those with diverse sexual orientation, gender identity and expression.
JJWC is adopting a Child Protection Policy which ensures zero-tolerance in all cases of child abuse and zero-tolerance of Gender-Based violence.
Pending criminal cases against children may be grounds for disqualification; those proven to have violated laws protecting children (e.g., RA 7610) will automatically be disqualified for the position.
Application with incomplete documents shall not be entertained and only shortlisted applicants will be notified.
Equal Employment Opportunity Principle
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other factors which run counter to merit and fitness for the job and equal employment opportunity.
Data Privacy Policy
All personal information contained in submitted documents shall be used only for documentation and processing purposes within the DSWD and shall not be shared with outside parties without written consent.
Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines' General Disposition Schedule.
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