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Our client is seeking a highly organized and detail-oriented EA to support their Founder & CEO.
Key Responsibilities
Calendar & Scheduling Management
* Regularly review 1-3 weeks ahead for conflicts and proactively resolve them
* Schedule, reschedule, and cancel meetings as needed
* Set up reminders and follow-ups for important meetings and deadlines
* Ensure CEO is prepared for meetings (research, send pre-reads, agenda, etc.)
Inbox & Communication Management
* Monitor, filter, and respond to emails on CEO's behalf when appropriate
* Draft professional emails and messages as needed
* Flag urgent emails and ensure timely responses
* Assist in managing personal and professional correspondence
Task & Project Management
* Track and follow up on action items from meetings
* Maintain and update task lists in ClickUp
* Coordinate projects with other internal team members or and external vendors
Administrative & Financial Support
* Process expense reports and reimbursements
* Pay bills and track payment deadlines
* Reconcile credit card statements and categorize expenses
Research & Planning
* Research accommodations and book travel (flights, hotels, transportation)
* Confirm hotel check-ins and ensure smooth travel arrangements
* Make restaurant reservations and research venues for meetings/events
* Research existing and potential clients (background, industry, business updates)
Tech & Tools Proficiency
* Experience with iMessage
* Familiar with productivity and communication tools like:○ GSuite (Gmail, Calendar, Drive, Docs, Sheets)
* ClickUp or similar task management software
* ChatGPT, Google Transcription, and other AI tools
Soft Skills & Qualities
* Highly proactive - anticipates needs and takes initiative
* Detail-oriented - catches small details that others may miss
* Eager to learn and continuously improve
* Resourceful - able to find solutions independently
* Trustworthy & discreet - handles confidential information with integrity
* Excellent written and verbal communication skills
* Problem solver - thinks critically and finds creative solutions
* Strong prioritization skills - manages multiple tasks efficiently
Requirements
* 2 years of experience in an executive assistant role
* Experience assisting both professional and personal matters with discretion
* Excellent C1 level English written and verbal communication skills
* Ability to do self-directed work independently
* Proficiency in Google Workspace, ClickUp, or similar
* Experience working in FinTech is a huge plus
Nice To Have (Bonus Skills)
* Experience supporting a CEO, executive, or entrepreneur
* Background in sales or customer experience is a nice to have
* Understanding of accounting/bookkeeping concepts
* Basic social media management (LinkedIn posts, engagement, etc.)
* Event planning or coordination experience
Benefits
Position: Executive Assistant (FinTech)
Salary Range: $1000-$2000 USD + bonus
Working Hours: Flexible, but availability during CEOs operating hours.
Payment Frequency: Monthly
Type of Contract: Independent Contractor
Only CVs in English will be considered to participate in the process.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
IT Services and IT Consulting
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