Role Purpose: Provide administrative support to facilitate financial analysis and reporting. Assist with research components of larger projects to facilitate forecasting, quarterly reviews, budgeting, and operational decision-making activities.
1. Key Accountabilities:
o Invoice Processing: Receiving, reviewing, and recording supplier invoices to ensure they match purchase orders and receipts.
o Payment Processing: Scheduling and issuing payments to vendors and suppliers within agreed terms, often through checks, electronic transfers, or other methods.
o Vendor Management: Maintaining accurate records of supplier contact details, payment terms, and account balances.
o Expense Tracking: Monitoring and categorizing expenses to help with budgeting and financial planning.
o Internal Controls: Ensuring proper authorization, fraud prevention, and compliance with company policies and regulations.
o Reconciliation: Matching AP ledger balances with vendor statements and the general ledger to ensure accuracy.
o Running and distributing routine queries and assisting with research components of larger projects.
o Performing administrative support duties such as answering inquiries, acting as liaison, composing correspondence, filing documents, and assisting in procurement planning.
o Communication Handling: Answering phones, responding to emails, and managing correspondence.
o Support Services: Assisting departments with filing, copying, scanning, and mail distribution.
2. Key Skills & Experiences:
o Education: Associate degree or equivalent experience.
o Experience: Typically 2 years in administrative roles involving financial analysis.
o Technical Skills: Knowledge of financial principles, good computer skills including databases/data warehouses.
o Soft Skills: Organizational, problem-solving, interpersonal, and communication skills.
Additional Information: This is a hybrid position requiring attendance at the São Paulo office 2 to 3 times per week.
Job Details:
* Seniority Level: Entry level
* Employment Type: Full-time
* Job Function: Accounting/Auditing and Finance
* Industry: Travel Arrangements
Note: The job posting appears active; no indications of expiration are present.
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