Job Title: Administrative Support Specialist
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Job Description:
We are seeking a highly skilled and organized individual to serve as an Administrative Support Specialist. The successful candidate will provide exceptional support to our executive team, ensuring seamless day-to-day operations and fostering a productive work environment.
As an Administrative Support Specialist, you will be responsible for managing the schedules of executives, arranging travel and accommodations, and preparing financial statements and reports. You will also oversee the performance of other clerical staff, maintain office supply inventory, and take minutes during meetings.
In addition, you will screen and direct phone calls, distribute correspondence, and prepare documents for review and presentation by boards of directors, committees, and executives. Your excellent organizational and time management skills will enable you to prioritize tasks, meet deadlines, and contribute to the efficiency of our business.
Key Responsibilities:
* Manage executive calendars and arrange travel and accommodations
* Prepare financial statements and reports
* Oversee the performance of other clerical staff
* Maintain office supply inventory
* Take minutes during meetings
* Screen and direct phone calls and distribute correspondence
* Prepare documents for review and presentation
* Prioritize tasks and meet deadlines
Required Skills and Qualifications:
Education: Bachelor's degree in Business Administration or related field
Skills:
* Excellent project management skills
* Strong leadership and people management skills
* Dynamic personality and creative mindset
* Full proficiency in English
Work Experience: 1+ years of experience as an Executive Assistant, Personal Assistant, or similar role
Benefits:
Remote Work Option: Enjoy the flexibility of working from home
Competitive Salary: A salary that reflects your value to our organization
Opportunities for Growth: Opportunities to advance your career and take on new challenges
Others:
Location: Brazil
Language: English
Working Hours: Flexible hours to accommodate your needs