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Job ID: 2622
Location: Ponciano
Company: Hedcor, Inc.
Department: Administrative Services and Supply Chain Management
Employment Type: Probationary
Work Arrangement: Hybrid
Internal Job Description
Manage Skills
The Administration Specialist is responsible for providing general administration support in relation to Facilities and Office Support Services.
I - Facilities and Services
* Monitors activities of Service Providers (Manpower / Janitorial Services) and ensures compliance to agreements. Prepares contract renewal as needed.
* Facilitates the implementation of improvements, repairs of office buildings and equipment. Ensures that admin projects are implemented safely, on time, and within budget.
* Ensures implementation of regular maintenance of various office equipment (e.g., Aircon, FDAS, Printer/Copier, Emergency Lights) as scheduled and ready to use at all times.
* Takes actions on AP Watch Reports for Beckel facilities.
* Checks Contractor’s Safety and Health Compliance.
* Prepares and checks Occupational and Health Compliance of Project Owners.
* Ensures general upkeep of Luzon Plants (list of sites).
* Prepares various reports related to OSH, Facilities, PDCI Variance, Monthly Departmental Updates.
II - Office Support Services
* Hotel Accreditation (Luzon)
* Ocular inspection of Luzon Hotels for accreditation.
* Collects and processes requirements for Hotel enrolment.
* Mobile Plan / Load Management (Run of River, Sacasun Power, PV Sinag).
* Facilitates new plans/load for new assignees.
* Coordinates with Smart and assignees on phone plan renewal or expiring contracts.
* Coordinates, processes, and handles all Smart concerns.
* Ensures payment of all transactions related to scope (Smart Telecom, food establishments, freight, utilities, janitorial services, reimbursements).
* Maintains systematic filing of all records, documents, and reports.
* Prepares LOA for pickup of food refreshments per request.
* Seat and Meeting Room Reservation.
* Handles meeting room reservation queries.
* Coordinates plant visits and visitor’s orientation, ensuring logistical support.
* Receives and forwards external communications to concerned departments.
Minimum Qualifications
* Bachelor’s degree, preferably in Civil Engineering or Industrial Engineering.
* Facilities Management Certification (preferably).
* At least one (1) year of related work experience.
* One (1) vacant position available in La Trinidad, Benguet.
Additional Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Administrative
* Industries: Electric Power Generation
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