Summary
We are afamily-owned business groupoverseeing a diversified portfolio of ventures acrosshealthcare (medical practices), luxury travel, and Broadway / live entertainment production.
Our organization supports multiple senior executives who operate at the intersection ofmedicine, entrepreneurship, real estate, travel, and the performing arts.
We are seeking ahighly proactive, detail-oriented Virtual Executive Assistantto provide executive-level administrative and operational support across the group and help streamline day-to-day execution as our businesses continue to grow.
This is a unique opportunity to work closely with leadership acrossmultiple industries, gaining exposure to complex operations, high-level decision-making, and creative as well as clinical environments.
Responsibilities
Manage and optimizeexecutive calendarsacross multiple businesses, including coordinating meetings across time zones and balancing competing priorities
Serve as aprimary communication liaison, screening and prioritizing emails, calls, and messages to ensure timely and appropriate responses
Coordinatetravel arrangementsincluding flights, accommodations, ground transportation, and detailed itineraries for business and personal travel
Preparemeeting materials, agendas, briefing notes, and follow-up summaries to ensure action items are tracked and completed
Conductresearchon vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision-making
Manage relationships withvendors and external service providers, including medical offices, travel partners, production vendors, accountants, and legal teams
Organize and maintaindigital filing systemsacross multiple entities, ensuring documents are secure, accessible, and well categorized
Assist withspecial projects, including event coordination, content creation, process documentation, operational improvements, and cross-business initiatives
Handlepersonal administrative tasksas needed to support executive productivity and work-life balance
Qualifications
2–5 years of experienceas an Executive Assistant, Virtual Assistant, or similar high-level administrative role supporting senior leaders
Exceptionalwritten and verbal communication skillsin English, with the ability to represent executives professionally across industries
Highlyresourceful and high-agency, with a demonstrated ability to anticipate needs and solve problems independently
Advanced proficiency with productivity tools includingGoogle Workspace (Gmail, Calendar, Drive, Docs, Sheets), Zapier, Zoom, and project management platforms
Strong organizational skills with experience managingcomplex schedules and competing priorities
Proven track record of maintaining strict confidentialityand exercising sound judgment with sensitive information
Reliable high-speed internet and adedicated home office setup
Availability to work during overlapping U.S. Eastern Time hours
Preferred Qualifications
Experience supportingfounders, physicians, or executivesacross multiple businesses
Familiarity withCRM systems, expense management, invoicing, and basic bookkeeping
Experience coordinating events, travel, or live productions
Comfort working in both clinical / professionalandcreative / entertainmentenvironments
Bilingual capabilities (Spanish is a plus but not required)
Experience with Notion, Hubspot and Zapier
What We Offer
Competitive compensationcommensurate with experience
Opportunity to work directly with senior leadershipacross healthcare, luxury travel, and Broadway / live entertainment
Exposure to adiversified business portfolio, not a single company role
Flexible, remote-first work environment with an emphasis onresults over hours
Long-term growth potential for the right candidate who becomes a trusted operational partner