Anunciada dia 16 junho
Missão do cargo
Summary We are a
family-owned business group
overseeing a diversified portfolio of ventures across
healthcare (medical practices), luxury travel, and Broadway / live entertainment production . Our organization supports multiple senior executives who operate at the intersection of
medicine, entrepreneurship, real estate, travel, and the performing arts . We are seeking a
highly proactive, detail-oriented Virtual Executive Assistant
to provide executive-level administrative and operational support across the group and help streamline day-to-day execution as our businesses continue to grow.
This is a unique opportunity to work closely with leadership across
multiple industries , gaining exposure to complex operations, high-level decision-making, and creative as well as clinical environments.
Responsibilities Manage and optimize
executive calendars
across multiple businesses, including coordinating meetings across time zones and balancing competing priorities Serve as a
primary communication liaison , screening and prioritizing emails, calls, and messages to ensure timely and appropriate responses Coordinate
travel arrangements
including flights, accommodations, ground transportation, and detailed itineraries for business and personal travel Prepare
meeting materials , agendas, briefing notes, and follow-up summaries to ensure action items are tracked and completed Conduct
research
on vendors, partners, venues, travel options, market opportunities, and industry trends to support executive decision-making Manage relationships with
vendors and external service providers , including medical offices, travel partners, production vendors, accountants, and legal teams Organize and maintain
digital filing systems
across multiple entities, ensuring documents are secure, accessible, and well categorized Assist with
special projects , including event coordination, content creation, process documentation, operational improvements, and cross-business initiatives Handle
personal administrative tasks
as needed to support executive productivity and work-life balance Qualifications 2–5 years of experience
as an Executive Assistant, Virtual Assistant, or similar high-level administrative role supporting senior leaders Exceptional
written and verbal communication skills
in English, with the ability to represent executives professionally across industries Highly
resourceful and high-agency , with a demonstrated ability to anticipate needs and solve problems independently Advanced proficiency with productivity tools including
Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) , Zapier, Zoom, and project management platforms Strong organizational skills with experience managing
complex schedules and competing priorities Proven track record of maintaining strict confidentiality
and exercising sound judgment with sensitive information Reliable high-speed internet and a
dedicated home office setup Availability to work during overlapping U.S. Eastern Time hours Preferred Qualifications Experience supporting
founders, physicians, or executives
across multiple businesses Familiarity with
CRM systems, expense management, invoicing, and basic bookkeeping Experience coordinating events, travel, or live productions Comfort working in both clinical / professional
and
creative / entertainment
environments Bilingual capabilities (Spanish is a plus but not required) Experience with Notion, Hubspot and Zapier What We Offer Competitive compensation
commensurate with experience Opportunity to work directly with senior leadership
across healthcare, luxury travel, and Broadway / live entertainment Exposure to a
diversified business portfolio , not a single company role Flexible, remote-first work environment with an emphasis on
results over hours Long-term growth potential for the right candidate who becomes a trusted operational partner
