The IT Administrative Clerk provides essential support to the IT Department through accurate account reconciliations, procurement management, and IT asset tracking.
This role is crucial to ensuring monthly financial processes are completed for approval and payment, maintaining supplier relationships, and keeping administrative systems organized and current.
The ideal candidate is detail-oriented, organized, and capable of multitasking within a fast-paced IT and retail environment.Key responsibilities include:Account and Financial AdministrationReconcile supplier accounts and statements on a monthly basis.Prepare payment packs and month-end documentation for sign-off.Liaise with Finance to ensure accuracy and timeliness of payment schedules.Follow up on outstanding invoices, credits, and supplier queries.Procurement and Purchase OrdersSource pricing for IT equipment and services.Create and process Purchase Orders (POs) in line with company procedures.Obtain and record approvals for all purchases.Place and track IT orders with vendors.Asset and Inventory ManagementMaintain IT asset register including allocation, movement, and disposal.Track delivery and handover of all equipment across the organization.Coordinate equipment retrieval and reallocation.Assist with asset audits and reporting.Administrative SupportMaintain filing systems for procurement, invoicing, and assets.Support the IT team with logistical planning (e.g., dispatching equipment).Manage vendor contact lists, pricing records, and SLA documentation.Requirements :Matric/ Grade 12 (required)Diploma or Certificate in Bookkeeping, Finance, or Admin preferred.2–4 years in an administrative or bookkeeping role, preferably in an IT or procurement environment.Solid understanding of account reconciliations and procurement processes.Competent in Microsoft Excel and financial admin tools.
#J-18808-Ljbffr