3.000.000 $ to 4.000.000 $ (Gross Monthly)
1 Position
Work or labor contract
Full time
Our Company:
Salvatech is passionate about delivering results with the best talent in each industry. We create innovative solutions, which deliver exceptional outsourcing services, creating value for companies to grow their staff abroad. At Salvatech, we pride ourselves on the amazing team culture we have built in our company! Seeing our employees happy and comfortable is one of our top priorities.
Role Summary:
We’re looking for a highly organized and systems-driven Real Estate Administrative Assistant to support and optimize internal operations for a fast-growing U.S.-based real estate team. You’ll be a key partner to the business owner helping manage systems, coordinate transactions, and keep operations running efficiently behind the scenes. Your role will help free up the agents to focus on revenue-generating activities, while you ensure everything else flows smoothly. As the team grows, you may also assist in hiring, training, and overseeing additional administrative support.
Responsibilities:
* Build, document, and manage systems for transactions, communication, compliance, and internal operations.
* List properties on the MLS and ensure listing data is accurate and updated.
* Prepare and manage real estate contracts, agreements, and required documents.
* Track deals through closing, ensuring all paperwork and deadlines are met.
* Maintain and improve internal documentation, SOPs, and administrative workflows.
* Handle bookkeeping tasks such as accounts payable/receivable, budget tracking, and generating financial reports.
* Coordinate with agents, vendors, and clients for smooth communication and task follow-up.
* Oversee office tools, subscriptions, and support with basic marketing updates when needed.
* Ensure accuracy across internal databases, listings, and reporting tools.
* Support with onboarding or training new administrative staff as the team grows.
Requirements:
* Bachelor’s degree preferred; high school diploma required.
* 3–5 years of experience in administrative or operational roles.
* Minimum 2 years of experience in the real estate industry (brokerage, TC, or similar).
* Strong understanding of systems and process improvement.
* Experience with bookkeeping (invoicing, budgets, payroll, financial reporting).
* Experience using real estate CRMs, ideally KW Command and/or Brivity.
* Familiarity with QuickBooks, Google Workspace, and MLS platforms.
* Excellent communication, organizational, and problem-solving skills.
* Fluent in English (spoken and written); able to work with a U.S. based team independently.
Work Setup Requirements:
To perform this role effectively, you must have:
* A quiet home office space to work optimally.
* A laptop/desktop with updated software.
* A secondary backup internet option to ensure reliability.
Requirements
University / Professional Career
Languages
Spanish - Native
Skills
Professional experience
3-4 years
About Salvatech
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