Job Title: Administrative & Inventory Operations Assistant
Work Schedule: 40 hours/week; US business hours.
Company Information: Our client is a fast-growing US-based CPG manufacturer with a portfolio of consumer food products sold through wholesale and retail channels nationwide. They source ingredients globally and operate their own production facility. We are hiring a remote Admin & Inventory Operations Assistant to support the business owner directly — managing daily operations, inventory coordination, vendor follow-ups, and administrative workflows.
Position Overview
We are seeking a sharp Administrative & Operations Assistant to support our client company's growing manufacturing business. This role will focus on helping reduce operational and administrative workload by handling order entry, email management, scheduling, inventory-related coordination, and vendor follow-ups.
The ideal candidate is highly organized, detail-oriented, trainable, and able to manage many small operational tasks accurately and consistently.
Key Responsibilities
* Enter and manage orders accurately
* Handle and organize high-volume email communications
* Assist with scheduling and operational coordination
* Process purchase orders
* Follow up on deliveries and vendor timelines
* Coordinate with suppliers regarding inventory and shipment issues
* Help ensure inventory and operational information is accurate
* Support administrative tasks related to inventory management
* Work inside Fishbowl inventory management software
* Assist with repetitive operational and administrative tasks
* Use AI tools such as Claude/ChatGPT to improve workflow efficiency
* Review and verify information for accuracy before submission
Qualifications
* Strong organizational skills and attention to detail
* Strong written and verbal English communication skills
* Ability to learn new systems and processes quickly
* Comfortable handling repetitive operational work
* Strong problem-solving and follow-up skills
* Ability to work independently with minimal supervision
* Proficiency with: Microsoft Office, Google Sheets, Email and calendar management tools
* Ability to manage multiple tasks simultaneously
Preferred Qualifications
* Experience with Fishbowl inventory management software or similar softwares
* Experience supporting manufacturing, inventory, logistics, or operations environments
* Basic familiarity with Adobe InDesign / Canva is a plus, but not required
Ideal Candidate Traits
* Organized and dependable
* Detail-oriented and accurate
* Persistent and proactive
* Calm under pressure
* Comfortable in fast-paced operational environments
* Able to follow through consistently on tasks and unresolved issues