Our organization is seeking an Administrative Support Professional to join our team. This role will be responsible for providing administrative support to executives, managing the office meeting schedule, and performing various tasks related to facilities and real estate.
Responsibilities
* Manage the executive's schedule, visits, meetings, and travels
* Manage the office meeting schedule
* Manage access control, reception of visitors, and parking
* Support executives in preparing presentations and advising on document finalization and signatures
* Manage all suppliers in the administrative, facilities, and real estate department
* Responsible for managing the bank's supplier registration system and files
* Perform vehicle fleet management
* Perform administrative purchases and supplies for the office, as well as controlling the warehouse
* Organize service demands in notaries, locksmiths, graphics, etc
* Conduct maintenance services for domestic office equipment, landscaping, and national and international correspondence
Requirements
* Graduation degree in business management or equivalent experience
* Minimum 5 years of experience in administrative functions related to assistance to executives, facilities, real estate, purchasing, suppliers, and personnel administration
* Good knowledge of Microsoft Office package
* Written and verbal fluency in English language
* Teamwork-oriented with the ability to work efficiently and effectively and collaboratively with other departments
* Able to work in an International and dynamic environment
* Organization and attention competency, with focus on deadlines and on delivery
* Good interpersonal and relationship skills
* Oriented to confidential work/information
* Hands-on profile-oriented, proactive, and with a holistic view
* Knowledge in administrative activities of purchases and suppliers management
* Knowledge in administrative activities of real estate
* Knowledge of executive assistance activities
* Knowledge in personnel administration
Preferred Qualifications
* Previous experience in banking industry considered a plus
Skills
* Good knowledge of Microsoft Office package
* Written and verbal fluency in English language
* Teamwork-oriented with the ability to work efficiently and effectively and collaboratively with other departments
* Able to work in an International and dynamic environment
* Organization and attention competency, with focus on deadlines and on delivery
* Good interpersonal and relationship skills
* Oriented to confidential work/information
* Hands-on profile-oriented, proactive, and with a holistic view
* Knowledge in administrative activities of purchases and suppliers management
* Knowledge in administrative activities of real estate
* Knowledge of executive assistance activities
* Knowledge in personnel administration