Job Overview:
The Financial Operations Specialist role is critical to the financial well-being of our organization. We are seeking a detail-oriented and organized professional to ensure accuracy, compliance, and efficiency in financial operations from payment execution to tax compliance.
Key Responsibilities:
1. Accounts Payable and Payment Operations:
* Manage the full accounts payable cycle, including receiving, reviewing, and verifying invoices for accuracy and compliance with company policies.
* Execute and monitor domestic and foreign currency (FX) payments, including supplier invoices, intercompany transactions, and service fees.
* Operate banking platforms with accuracy and control, ensuring timely payment execution and proper approval workflows.
* Track and manage payment terms, proactively resolving discrepancies and maintaining strong supplier relationships.
* Coordinate with internal stakeholders to resolve payment-related issues and provide regular payment status updates.
* Review, validate, and process employee reimbursement claims, ensuring policy compliance, complete documentation, and readiness for audits.
2. Tax and Invoicing:
* Identify, calculate, and control withholding taxes such as IRRF, ISS, PIS/COFINS, and INSS on supplier invoices and service payments.
* Ensure proper tax treatment and accurate accounting of all transactions, including cross-border payments.
* Prepare and issue service invoices (NFS-e) for intercompany and third-party transactions in compliance with municipal regulations and internal policies.
* Support tax reconciliations, documentation, and reporting required for audits and statutory filings.
3. Accounting, Reporting, and Internal Controls:
* Accurately record, classify, and reconcile all payment transactions in the general ledger, ensuring proper accounting treatment.
* Support the maintenance of the chart of accounts, including the creation and updating of GL accounts and cost centers.
* Assist with monthly closing activities and prepare financial reporting packages for submission to headquarters.
* Support internal and external audit requests by preparing and organizing documentation that meets governance and compliance requirements.